Important Forms


Student Forms
Students must complete this form and submit it to their instructor for review and approval first, then to the Assistant Vice Chancellor for Student Success for final approval at least two weeks prior to the proposed absence. Students are encouraged to discuss absences with their instructor before the end of the add/drop period in case the absence will unavoidably keep the student from completing the course requirements.
The instructor/sponsor should complete and submit this form when requesting that student(s) attend class or a program sponsored event. Students must notify their instructors of their absences as soon as possible, ideally at least one week before the day of the absence(s).
Absence Related to Individual Courses, Programs, or Organizations Form
Students intending to audit a course must submit the audit form during registration and before the drop/add period ends. The form must be completed with all required signatures and submitted to the Office of the Registrar.
Students must complete this form to change their legal name. Please follow instructions carefully and submit the form and supporting documentation to the Office of the Registrar.
All addresses can be updated in the Personal Information section of MyÄ¢¹½¶ÌÊÓÆµor you can submit this completed form to the Office of the Registrar.
Students should use this form for registration after the add/drop period ends (the 5th day of class for fall and spring terms) and before late registration ends (the 10th day of class for fall and spring terms). A late fee will be assessed for each class added after the 5th day of class.
Students wishing to withdraw from an individual course after the withdrawal deadline may only do so when there are extenuating circumstances. Complete the form and submit with the required documentation to the appropriate office. If a student wishes to withdraw from all courses in a term, contact the Office of Student Retention at retention@wcu.edu.
Students submit this form to request registration permission to repeat a course. A maximum of 16 credit hours may be repeated at WCU. Return the completed form to the Office of the Registrar.
Students may request that Directory Information (ie: name, address, phone numbers, etc.) not be disclosed as provided by the Family Educational Rights and Privacy Act. Read carefully and submit the completed form to the Office of the Registrar.
Prevent Disclosure of Directory Information FormStudents who wish to schedule an overload for any given term must complete this form, obtain required permission(s), and return it to the Office of the Registrar.
Use this form if you believe a course should have transferred in, or should have trannsferred in as a specific or alternative Ä¢¹½¶ÌÊÓÆµcourse.
Students wishing to take a course or multiple courses at another institution must complete this form to receive transfer credit at WCU. Obtain the required signatures and submit the completed form to the Office of the Registrar PRIOR to registering at another institution.
Transient Permission FormStudents should complete this form only when the enrollment certification obtained through myÄ¢¹½¶ÌÊÓÆµdoes not include all the student information required by the verification recipient.


Faculty and Staff Forms
Faculty members must complete and submit this form to the Office of the Registrar before the student can begin their approved program.
Faculty members complete and submit this form to the Office of the Registrar after the exam has been graded.
Faculty members must complete and submit this form to the department head when issuing an incomplete grade to a student.
Faculty members must submit the completed form to the Office of the Registrar when an incomplete grade needs to be extended for a longer period than the initial full semester.
Faculty members and students must complete and submit this form for approval to the Associate Provost of Academic Affairs.
Advisors work with students to complete this form and submit it to the Office of the Registrar on the student’s behalf.
Faculty members should complete and submit this form when requesting student attendance at a sponsored event.