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MINUTES
January 24, 2013
3:00 -5:00 p.m.
ADMINISTRATIVE PROCEDURES________________________________________________
ROLL CALL
Present:
David Belcher, Lisa Bloom, Shawn Collins, Chris Cooper, Yang Fan, Patricia Foley, George Ford, Katy Ginanni, Mary Jean Herzog, Christopher Hoyt, David Hudson, Leroy Kauffman, Rebecca Lasher, Mark Lord, Erin McNelis, Elizabeth McRae, Justin Menikelli, Steve Miller, Leigh Odom, Kathy Starr, Wes Stone, Vicki Szabo, Erin Tapley, Ben Tholkes, Cheryl Waters-Tormey
Members with Proxies:
Angi Brenton, Cheryl Daly, Malcolm Powell,
Members Absent:
Andrew Adams
Recorder:
Ann Green
APPROVAL OF THE MINUTES____________________________________________________
Approval of the Minutes
Motion:
The minutes of the Faculty Senate meeting of November, 2012 were approved as presented.
EXTERNAL REPORTS____________________________________________________________
SGA/Dylan Dunford:
SGA is getting ready for elections in the spring. They are working on a radio resolution to play more of the music that students listen to. They also supported a white out game tonight where people are encouraged to wear white to the game. Dylan added that there is a library resolution which proposes to add to the hours of operation for the library. The proposal is that the library remain open until 2:00 a.m. The library currently closes at 12:00 p.m.
Staff Senate/Joe Philpott:
There has been a change to the Staff Senate by-laws. The term of office has been extended from two to three years. There will be a staggered election this spring to get elections onto a three year cycle. The scholarship application for Staff Senate Scholarships is now available on the Staff Senate website. This scholarship is for the children of EPA Non Faculty and SPA employees. Details will be coming soon for the annual spring yard sale.
Chancellors Update/David Belcher:
Dr. Belcher deferred most of his comments until later in the meeting, but he did mention a few topics.
Enrollment: The enrollment census date is this upcoming Monday, but the report is looking fabulous. At six days out, the graduate student numbers are down, which is a national trend, but the undergraduate enrollment is up. We have met all enrollment goals for the year which means if there is enrollment money we should receive some.
Retention: The Fall to Spring Retention Rate is 91% up from 88% last year. This is a huge step for one year. The Fall to Spring Rate is the first indicator of what our retention rates will be for Fall to Fall.
Dr. Belcher thanked Faculty Senators as representatives of the Faculty for their involvement and their efforts in increasing retention rates.
Institutional Budget Process: The process is on the cusp of beginning again. As in the past year, the process will start with a series of open budget hearings in the academic area. Once budgets have gone from departments to colleges, they will move to the academic affairs level before coming to the Chancellors Leadership Council and the Chancellors Budget Hearings. The process this year will be very similar to last years process. There is one significant change. In this forum last year, Dr. Cooper brought up a great point that in the process we didnt have a place to plug in items that are more universal in nature (i.e. things that are university-wide priorities). This has been solved by allowing university-wide priorities to be put on a separate sheet so that departments or colleges dont have to include them with their own priorities. Examples of some of these types of items are salaries in general, issues related to child care and the structural deficit.
Faculty Assembly/Rebecca Lasher:
The report from November 30th is online on Sharepoint. A more detailed report will be added to Sharepoint when it is available. President Ross spoke at the meeting and tried to reassure the Faculty Assembly that the UNC Strategic Plan will leave each campus breathing room to implement strategies at individual campuses in a way that each campus sees fit to do. President Ross also reported that there is a movement toward consistency of general education across campuses, but it is not a one size fits all model. There are changes in the state government with a new governor and over 80% of the legislators and senators in the state are either in their first or second year of serving. Faculty Assembly will be following up a suggestion to have a Lobby Day where FA representatives will be in the halls talking to the government representatives about the needs of the UNC system.
A budget report was given at the Assembly. No reversions are expected. We should be receiving continuing money for enrollment and for buildings. There will be some expansion money which may be going to contributions in the ORP. The carry forward money that normally is 2% is proposed to be 5% going forward.
Rebecca reported that the rest of the day at the Faculty Assembly was spent working on resolutions which will be discussed later in this meeting. She encouraged senators to share comments or input on the UNC Strategic Plan by going to the UNC Faculty Assembly page. There is an area devoted to the Plan on the web page. Comments can be made or you can access the drafts of the Plan.
COUNCIL REPORTS________________________________________________________________________
Academic Policy and Review Council (APRC)/David Hudson, Chair:
There were approximately 10 curriculum items with nothing contentious about them. There is a Certificate program for Financial Planning that requires a vote. There are no new courses or faculty required for the program.
Vote on Financial Planning certificate:
Yes: Unanimous
No: 0
Abstentions: 0
The motion passes.
Collegial Review Council (CRC)/Vicki Szabo, Chair:
There are three proposed resolutions, mostly housekeeping issues, pertaining to the Handbook.
Resolution 1 involved excising some of the language and referring to APR 4. There was no discussion.
Vote on Resolution 1: Clarification of Language in 4.07 & 4.08 re. APR 4:
Yes: Unanimous
No: 0
Abstentions: 0
The motion passes.
Resolution 2: Clarification of PTR Timetable and Denial of Promotion
Vicki commented that the process of PTR is simple you submit just a couple of materials in January, but promotion takes place in fall and carries on through the spring term. The question is for the candidates that go up for promotion in their post tenure review year and are denied promotion, how do they then go up for post tenure review because they are different processes? Vicki explained this language simply clarifies and this is not something that happens all the time and its not based on any particular problem.
The added language:
Candidates who are denied promotion in the required PTR year must submit PTR materials in the following year.
Discussion ensued:
You have to go for PTR. If you go for promotion, you are not going for PTR
Q/C: And cant go through PTR in that year, right, because the decisions have not been made?
A: Thats correct.
Q/C: in the academic year, correct?
A: Yes, we could add academic year to the statement. A friendly amendment was made to add academic to year.
Q/C: in the first sentence it says you are required to go up for post tenure review no later than the 5th academic year following the most recent review eventso this supersedes that? This is anevent.
A: Correct, we just put this year. The committee spent probably 10 minutes trying to figure out how to place languagewe couldnt fit in language that then didnt negate something else in that clause. If there is a simpler way to do it, thats fine. But, we felt this was graceless, but clear.
Q/C: But, its because the promotion was denied?
A: Thats correct. In the required PTR year; just in the required PTR year. The way we read it before is: no later than the 5th academic year following the most recent event following review of any of the following events. It was that clause that we were having trouble with.
Q/C: I think thats okay because it says award of, it doesnt say going up for.
A: Right.
Discussion continued.
Q/C: if I was Dept Head, I would tell a person if you were going up for promotion if youre in post tenure review year to put in both applications.
A: Does that happen?
Q/C: Yes
Q/C: But, if you were awarded promotion, then you wouldnt need your post tenure review?
A: Right. Following successful
Q/C: But, if you are not awarded promotion, it would be nice to have had that done.
Q/C: So, if you tell your dept folks to go ahead and do both, you might be giving them the message that you dont think they are going to get it.
A: (by Mark Lord) You could mandate it, but I think practically, it seems absurd. Its really a question of timing; you put together a 2 or 3 inch binder for promotion and you staple a few AFEs together for your PTR. You could
just the timing of it, the promotion decisions arent official really until the trustees vote on it. I guess it would be an option to say you do both regardless. This is, I think, trying to get rid of the work related to PTR cause as you know you do have to form a special committee; its not the same as your departmental TPR committee. Its a special committee that has to be appointed for anybody brought up for that, so really its sort of a common sense work load kind of thing. I think thats where the issue is; at least as we field questions about it.
Q/C: I guess Im more in favor of the way its posed right now than suggesting two at once just because the departmental committee would not have known the final result and its probably more beneficial if someone were to be denied to have had that feedback having known the denial and an action plan for the future. So, a delay of the year rather than having two unknowns at the time. Just my thoughts.
Discussion continued.
Friendly amendments were accepted as below:
Candidates who are denied promotion in the required PTR year must submit PTR materials in no later than the following academic year.
Vote on Resolution 2: Clarification of PTR Timetable and Denial of Promotion
Yes: Unanimous
No: 0
Abstentions: 0
The motion passes.
Resolution 3: Exception to Emeritus Application Timeline, FH 4.11
Vicki said last year we changed the Emeritus status language so that candidates must apply for emeritus status within two years of retirement date. This year there have been applications that are not within two years of retirement date because we had just added the clause. It didnt seem fair, so we added a clause:
although exceptions can be made with written approval from the Candidates Dean.
This mirrors language elsewhere in the emeritus status process.
Q/C: this was to resolve what?
A: to allow people if they are 3 years out, to apply.
Q/C: five years out?
A: Sure. They can apply with permission of their dean.
A/C: If they get a dean with a friendly ear, they can apply whenever they want. Thats correct and people have been doing that to date. Until we passed that two year clause.
Q/C: It might be a little better to say from the dean of the college at the time of application.
A: Sure.
A friendly amendment was made as follows:
Additional Clause with friendly amendment:
although exceptions can be made with written approval from the Candidates Dean of the candidates college..
Q/C: without going into a lot of details, Im not real high on thattheres some history that often times should be known when applications are put in there and thats why we put in the two year clause initially. Either have the two year clause or we dont. Maybe we make thetheres a window of opportunity. I think to just leave it open ended leaves it subject to abuse.
Q/C: Its not open ended. The dean has to approve it.
Q/C: But they could have been out of here for ten years and all of sudden they get a dean thats friendly to their particular situation and
Q/C: But, maybe the previous dean is the one that was in error, not the new dean.
Q/C: This isnt an error thing; its that people havent applied. (several people confirmed this)
Q/C: When you say, theyve applied; that makes me think they are reviewed. They could still be denied, right? So, it doesnt matter. If its somebody who doesnt deserve to get emeritus status and they apply five years later, if they dont deserve it, theyre not going to get it probably.
Q/C: If the dean orchestrates it carefully, it gets very little review.
Q/C: thats not true; I dont know if thats true. They go through the entire tenure process. Thats review.
Q/C: Im not clear what the worry is about applying five years after What harm does that do? What are we trying to prevent?
Q/C: Loss of institutional memory.
Q/C: I think thats it.
Q/C: Could it have been the other way? Somebody that should have gotten it and they didnt?
Vicki explained that the committee was asked to consider this to us because the 2 year limitation had just been instituted last year and there were cases that were just a year past the 2 years. And those were exceptions that needed to be made.
Discussion continued.
Vote on Resolution 3: Emeritus Application Timetable, Faculty Handbook 4.11
Yes: Unanimous
No: 0
Abstentions: 0
The motion passes.
Faculty Affairs Council (FAC)/Christopher Cooper, Chair
There are no resolutions for this meeting. Chris reported he had a very productive meeting on Bookstore issues with Jeff Bewsey and Robert Edwards. Faculty members had made suggestions and had questions related to the bookstore and why the bookstore does things the way they do. Chris reported that he felt Jeff and Robert had some really good answers and on some items they promised to get back with him with answers or more information. Chris said there used to be a bookstore advisory council that is no longer in existence. They are looking at getting that back into existence again. It would be helpful for faculty and students to have a more consistent way to give feedback. There was also a suggestion to investigate the possibility to have the option of multiple cheaper books instead of the one more expensive book. Bookstore profits go to very few places; one of them being student scholarships of $60,000 annually.
Chris also shared that another good suggestion came from Leroy Kauffman. Leroy explained that he was the recipient of some Chapel Hill logo items from his daughter and the tags on the items identified that the profits from the sales of the items from UNC student stores go to support student scholarships.
Chris asked that if anyone has any specific issues related to the bookstore to drop him an email.
Rules Committee/Erin McNelis, Chair
Before the beginning of the semester Erin sent a one page overview of the five proposed Rules Committee resolutions to Academic Affairs. Faculty Senate has since voted in favor of these resolutions. The faculty must also vote on these resolutions and will be able to do so online during the first week of February.
An open forum for questions from faculty on the resolutions will be held soon. Details of the date and time are being worked out. Erin will also be going to the Librarys college meeting to answer questions there. The Rules Committee will be meeting the first week in February to start discussing changes related to the resolutions in the structure of senate leadership, changes of duties assigned, and redistribution of expectations and committee memberships. Next of the committees agenda will be looking at clarification of the grievance and hearing process and dealing with faculty mediator changes that could come up. They will be working with legal on this issue and will strive to be able to propose changes to the constitution by the end of the semester so it can be voted on by faculty by the end of the year so changes can be made for next year.
OTHER REPORTS________________________________________________________________________
Old Business:
None.
New Business:
There were several resolutions coming from the Faculty Assembly that are related to the UNC Strategic Plan.
Resolution concerning minimum general ed competencies.
Resolution in Response to the Jan 16th draft of the UNC Strategic Plan
Resolution on Faculty Responsibility for Assessment
Resolution on Concern on e-Learning as presented in UNC Strategic Plan
UNC Association of Student Governments response to UNC Strategic Plan
Mary Jean also presented a resolution to send a letter of support for the reports and resolutions related to the January 16th, 2013 draft of the UNC Strategic Plan including the list of resolution items (listed above).
The general education resolution was discussed first. There is a trend toward standardizing of general ed programs across UNC campuses.
Dr. Belcher gave some background for the Strategic Planning Process. He shared that the BOG for the UNC system is required to have a new plan every five years and the time for the five year plan is now. This particular planning process has been on a very fast track and the goal has been to try to have a blueprint before the General Assembly goes into session. There was concern when Strategic Planning committees were initially set up of the lack of faculty and student voice; especially faculty voice. Catherine Rigsby, the UNC Faculty Assembly Chair, very effectively advocated for faculty voice and in response President Ross set up a Faculty Advisory Council. Erin McNelis serves on the Council although not every UNC campus has a representative on the Council. In November, there were a series of eight regional meetings; one in Asheville, that Dr. Belcher, Provost Brenton, Dr. James Zhang and Dr. Erin McNelis attended. Dr. Belcher commented that the faculty assembly put together a very fine response to the Strategic Plan. He believes the response document was reasoned, well conceived and with strong statements of why there are elements of concern in several areas. Two overarching concerns have been voiced that are similar, but distinct, are the sort of one size fits all approach and the move toward centralization in the name of efficiency. Dr. Belcher gave examples and shared more specifics of these concerns.
Erin added that some of the academic items that were suggested or requested were not being driven by faculty. Theres also an issue with the one size fits all assessment tool that is expected via a standardized test or a potential requirement of an eportfolio briefcase mandated across the system. This is an issue that interferes greatly with accreditation and again takes away from the mission of the institution which is required to be in-line with your curriculum. Another major issue similar to curriculum was the focus on the research portion that was very much in targeted areas with superstar faculty with neglect for anyone who is not a superstar faculty member. There was disregard for the social sciences, the arts and things of that nature. There was very much a monetary focus on developing jobs and disciplines that would create jobs and hiring rainmaker faculty. This was not representative of our university system as a whole, our strengths and our mission. Students also pointed this out that certain disciplines were underplayed.
Dr. Belcher added that he sent in a list of concerns after reading the first 3 chapters and he has read the remaining chapters 4 and 5 since then. He said there was great concern on the chapter on outreach and engagement with the community. It was heavily focused on research as it relates to commercialization, tech transfer, and start up of new businesses; and while no one disagrees that thats not important piece of our engagement with the community, it did not touch on the ways that campuses engage across their campuses. This piece has been expanded now to be much broader and Dr. Belcher feels this is due to concerns being voiced. He strongly encourages anyone /everyone to give their input. For anyone who thinks they might not be heard; he cant encourage enough to send your thoughts in.
Mary Jean added that one of the documents Erin sent out in a message yesterday is a letter from Faculty Assembly President, Catherine Ross, in which bullet points concisely outline the issues. The letter points out that faculty is very concerned about the insufficient acknowledgment that faculty have primary responsibility for design, delivery and assessment of the curriculum no matter where or how that curriculum is delivered. The faculty responsibility for the curriculum is peppered throughout. There is alarm over standardized assessment, over general ed being standardized, over e-learning.
Shawn Collins was also at the Faculty Assembly meeting and he added that some of the stuff about faculty having control over assessment relates back to SACS and accreditation.
Dr. Belcher added that there is a lot of pressure to respond to the enormous concern about the economy in North Carolina. Our responsibilities are to help meet the agendas and move toward the direction that the elected officials have set. He believes that Tom Ross and those he is leading at G.A. are trying to respond to issues of great importance to those that have been elected and the economy is at the top of the list. It is responsive and at the same time upholds the values of the system of higher education.
Q/C: One of the things that struck meone of the things they pushed is retention and graduation ratesa lot of that is how they are going to draw people in and keep them in and graduate them. They recognize that there is military and other resources that can be used. It seems to me in reading the other part about gen ed that those two are very close to one other because it was trying to create a more seamless way of getting people through the system when they have stopped out. When we formulate our argument against their gen ed approachI would hope they would somehow try to not argue, but try to create an answer; how to fill that void and somehow make it more seamless.
Answer from Dr. Belcher: This point has been discussed a lotand I think that is motivating. This document comes from a very good place, but sometimes there can be unintended consequences and I think some of those things are what is bubbling up to the surface. But, exactly what you said there may be another solution. One of the solutions that has been put out there is that we already have this sort of general ed with the whole community college system. You get an AA degree, we accept you have gen ed. Can we not do that with the other system institutions? Of course, they dont get AAs, but isnt there a way to treat it the same way and trust our sister institutions to put a credible gen ed program together? so, there may be alternatives that would be helpful in this discussion.
Erin added that the reason Catherine had asked each senate to consider these resolutions and to support them specifically is because Tom Ross pays attention. It was the senate responding in favor of faculty having more representation that he turned around and created the faculty advisory group.
Q/C: The first comment/feedback I got was people were very appreciative to the Faculty Assembly for the workthey were very impressed and happy that there was somebody out there looking at this...is there a feeling of consensus amongst the faculty and agreement regardless of whether of whether its the smallest institution?
A: I would actually say that the UNC representatives are some of the most outspoken and supportive of everyone else. They really take the stance of were not the only one in the UNC system. I would actually say I feel very supported by the bigger schools in terms of bringing to light that we dont want to leave these folks out.
A: The sense of the UNC system being a very important university system for the state of NC as palpable as well as the appreciation of the individual institutions with their individual missions. I dont know why this happens, but Im really surprised by how easily these committees at FA come to consensus even to the degree of wording
Discussion continued.
Resolution Concerning Minimum General Education Competencies.
Q/C: When I read these, I think that Rigsby and the committee did such a thorough job, it made me feel like were in good hands right now. I dont know what I can add to any of these. It almost takes away the gravitas of the situation because they are so thorough. I cant imagine adding anythingIm willing to accept them
Q/C: And unless we want to draft another resolution, its just a yea or nay.
Q/C: Movement was made and seconded to support resolution.
Vote on Resolution Concerning Minimum General Education Competencies
Yes: Unanimous
No: 0
Abstentions: 0
The motion passes.
Resolution on response to the January 16, 2013 Draft Strategic Plan
Motion was made to support and was seconded.
Vote on Resolution on response to the January 16, 2013 Draft Strategic Plan
Yes: Unanimous
No: 0
Abstentions: 0
The motion passes.
Resolution on Faculty Responsibility for Assessment
Motion was made to support and was seconded.
Vote on Resolution on Faculty Responsibility for Assessment
Yes: Unanimous
No: 0
Abstentions: 0
The motion passes.
Resolution on Concerns with e-Learning as Presented in the Draft Strategic Plan
Motion was made to support and was seconded.
Vote on Resolution on Concerns with e-Learning as Presented in the Draft Strategic Plan
Yes: Unanimous
No: 0
Abstentions: 0
The motion passes.
It is believed that a proposed Student Government Resolution has not been officially voted on by the Association of Student Government at this time.
Mary Jean will send a letter to Catherine Rigsby conveying the support of the above four resolutions. It was requested that the letter also convey the thanks and appreciation of all that the council has done.
The Use of Sharepoint for Faculty Senate:
Mary Jean shared that the use of Sharepoint has been a point of discussion among the Senate Planning Team. There is the sense that it isnt really working and suggestions have been made that we go back to using the shared H drive or set up a Senate blackboard shell. The planning team wanted to find out what other senators thought before any changes are made.
Q/C: Are we paying money to use Sharepoint?
A: No.
Q/C: Would blackboard be a possibility?
A from Anna McFadden: It is a possibilitywith blackboard the only thing you wont be able to do is collaborate and edit documents and if you ever wanted to add workflow, blackboard is not going to let you do that. But, we do have committees that use blackboard.
Q/C: Does the organization one not have function?
A from Anna McFadden: You could probably set up wiki; yes you could do that. You could collaborate that way.
Q/C: One of my concerns and I didnt express this in the planning meetingit feels to me a little bit like, weve done this as a trial for about a year? Some of the push back to me feels like when I tell my students theyre responsible for getting on blackboard or for reading their catamount email. Im going to get a response that I only look at that once a month or so. My response is Im sorry thats not good enough. When you get to a job, your boss is going to expect that you will read the company email on a regular basis. Not at your convenience. I dont mean that as sounding critical of Senate, but it is a pretty powerful tool. I would hate to go back to the h drive, quite frankly. Ann can attest to this, I was looking for something today to support this and finally I sent Ann an email to ask where to find something. I looked high and lowand she said well its here. Because she works with h drive a lot; I dont. I prefer not to. I think well get some of the same kind of response for those that arent familiar with doing wikis and blackboard; its not something Im familiar with Id just as soon not learn it. I find Sharepoint pretty workable.
Q/C: I thought, to me, Sharepoint seems to me probably a little more intuitive and easy than putting it on blackboard. Its a matter of getting used to it. we need more time to get used to it.
Q/C: I dont know about Sharepoint for this. I dont know if its a good product or bad product, I dont think it works for our purposes and I agree or believe that it has a lot of other capabilities. I dont think we use those capabilities. For what we use is we read documents hopefully before the meeting and we send them out. Thats really all we need so
Q/C: You need DropBox.
Q/C: Yea, I dont think we need all this because of that especially if were off campus, its a pain to deal with SharepointI like the analogy (given earlier), but I dont think it really works. I think theres a chance for us to say this technology is not working for us as a group and our needsI think thats different than a student saying they dont want to check blackboard because we have a right to make this change.
Q/C: the off campus thing and weekend access is a problem for peopleIve had conversations with Dixie to no solution as to fixing that access for several people. With that in mind, thats my biggest holdback.
Q/C: Right, you have to go to VPN first.
Q/C: As a third council chair, I dont use the functionality of Sharepoint to edit documents remotely with the council members. There is a beauty to us all coming together and nuances and deciding, discussing. I dont want to start editing documents using Sharepoint.its functionality doesnt really suit our purpose in that way
Q/C: And actually that answered my question; all were doing is downloading stuff, so I wanted to know if people are posting 2nd versionsin some respects there are two different clients in this room.
Q/C: just to play devils advocate, that could change as we have more professors who are working and living in Asheville, if they get elected to Senate and are serving on our committees then it would help to have something to facilitate document editing not in person, but online.
Q/C: And Sharepoint is not going away, I think what we, the planning team, said its not serving our needs right now. People may revisit it.
Q/C: Ive heard people say that they dont read some of the Faculty Senate stuff because its just too much of a pain to access it on Sharepoint from off campus where they did before.
Q/C: A friendly comment from the floor, I would hate on the blackboard side to see it go into blackboard mainly because I think the staff that do sometimes read the faculty senate stuff arent blackboard users. Its an inconvenient place for them to go to look for it. The only other comment is that the h drive is kind of the same way with access for off campus.
Q/C: This is probably something about IT that admittedly I dont know a lot about, but I know that oddly enough when Im at home and I think its on my work computer when I take it home, but I can go right in to my school email in Outlook and it pops up right in a little box for my name and password and I go right in without turning on VPN. I also know that another organization Im on, that we use Sharepoint and I dont have to do anything with VPNs with that organization. I dont know why, but I can.
Q/C: I think that VPN thing, though, is a problem for a lot of us.
Q/C from Anna: I want to suggest a couple of options. If you decide to drop Sharepoint, we can archive the site and hold on to it and the reason I would say we ought to hold on to it is that Sharepoint is now our internal website. It is our internet. Were getting ready; were right now standing up the IT division site. Hunter Library is next in line. Student Affairs has already asked for their intranet site. Whats going to happen eventually is that every division, every college is going to have an intranet site and it may be that your work is not appropriate to that, thats fine, but what I would say is if you decide to drop it, let us archive it in case you want to resurrect it. The other option, I have Sarah Speed here with me. Sarah is the team leader for integration services and applications and systems. For those new to Senate, Sarah built the Sharepoint site. She did that by going to Senate Planning Team meetings, coming and visiting Faculty Senate. She spent a lot of time with Erin and Rebecca and designed the site based on the work as she understood it that you do. One of the things that would be very helpful to her and really to IT in general would be for us to sit down especially with those that are heavy users to get some feedback. For instance, I dont have any trouble with VPN, but I would like to know why some other people have trouble with VPN. We need to know that. If you do decide to hang in there for awhile, give us an opportunity to find out what the concerns are and to see if there are tweaks that we can make.
Q/C: Those are some good options.
It was decided that further discussion with Senate and IT would take place to help determine where the difficulties lie.
SENATE REPORTS________________________________________________________________________
Administrative Report/Interim Associate Provost/Mark Lord
The Provosts report was posted ahead of time. The report covers the reorganization going on within academic affairs and an update on deans searches.
Q/C from Mary Jean: Teresa Tate sent me a message and asked for faculty responses to the academic affairs reorganization plan. I told her I didnt have a comment. I sent a message out to the Planning Team and nobody had a comment. I dont know that the faculty were very aware of what was going on. So, I didnt say no comment, I said I had nothing to say.
A: There was an email from academic affairs (sent by Provost Brenton on the reorg).
Mark shared that the search committees for the Assistant/Associate Vice Chancellor for Student Success, and International and Extended Programs and the Millennial Director are in draft form right now and he believes the membership will be invited in the next couple of days for those committees.
Q/C: do we know the makeup and and what numbers of faculty will be asked to serve?
A: Basically it will be in a very similar process to some of the other sort of higher level searches. There are multiple inputs from a bunch of different people; from all the deans, representation from all the colleges, theres at least as many faculty as colleges. The two committee structures that I know of, the Student Success and the Extended Programs, I think run 10 13 people to try to get key stakeholders as well as faculty representation.
Q/C: The Millennial Director, do we know of timeline because that was originally supposed to have gone like October? We were supposed to have a person here in place now. Have we got a revised timeline?
A: I assume, Im not sure exactly where it is, but obviously, it hasnt started yet. Im not sure, I think its right where the other two positions are the committees are basically set and should get kicked up and going. The hope is to have all of these people in place by July 1st.
Program Prioritization is mentioned in the Provosts report. Vicki Szabo added that there is going to be an update of the criteria sent out by tomorrow based on feedback from the forum. The program directors and department heads will probably get a template by Monday.
Mark added that of the two active dean searches that A&S has two candidates lined up. HHS is getting close to choosing a set of finalists.
A task force for Digital Measures is getting started. There has been a lot of interest on it from CRC. The task force will be chaired by David McCord. The questions are how and what do we use it for? We have a need for institutional data not only for things like program prioritization, by also there is data that we will need more and more to respond to things like performance based funding. The other thing, where CRC and Senate gets involved, is that it would be great if we could use it for AFE and TPR. This taskforce is beginning to get formed.
Academic Partners was here this week. Provost Brenton encourages feedback and it can be sent to Angi directly or to Anne Aldrich.
Q/C: on that, I asked what kind of deadlines they were looking at and he said they need to know by early February if we were doing this. Thats a big decision for something I think should be a faculty decision. I would like further information on if that is the casethey were wanting to have classes starting by fall, possibly summer.
Q/C: I have lots of feedback, but what I want to know is are they looking at this for the university or just specific programs?
Q/C: Specific Programs.
Q/C: Yes, but a program decision if they change a program to online or ifif you are not an online program thats a change to the curriculum. That goes through the curriculum process, it cant be done by February if it started today.
Q/C: Even if it is an online program, its a huge change in curriculum because they
Q/C: Its an 8-week session which we still dont know if GA will allow you to have two 8-week sessions in place of our 15 week session and if students can enroll in our second one or if they have to pay separately.
Q/C: When I asked about deadlines he said February.
Q/C: I think early February is driven by a 4-month lead time if you want to start in the Fall.
Q/C: It seems odd that we would protest a UNC Strategic Plan that takes curriculum control away from faculty and then give this to a group that says you have to have 2 8-week sessions. It seems like an odd inconsistency.
Q/C: if there are no programs that want to do this, we arent doing it so in that sense we are in some control. I understand if we enter into an agreement, it would be an agreement to lose some of that control, but again, if we dont have faculty and programs that want to do this, then we arent doing it.
Q/C: But, surely we have programs that want to do this.
Q/C: There were some programs that had interest.
Q/C: Im still curious to know if we have talked to competitors.
Q/C: If not, why. There are competitors. He mentioned competitors. If not, why.
Q/C: I think the point is that this needs to have a lot of faculty discussion. Do we even want to go down that road?
Discussion continued.
Q/C: Im not speaking with any kind of authorization, but weve got two broke programs in our college right now that are totally online that we get almost no support for marketing those outside of word of mouth and people we talk to. The project management program has been noted nationally as a leading program, weve got an entrepreneurship program that we could really, really use; somebody that understands the national market to do that. This would be a great opportunity for these people. We still control the curriculum.
Q/C: I think a good question would be have we looked at marketing versus a whole big package.
Q/C: Thats a question that I have. I would really like to have some of our tuition right now to do some marketing. As opposed to these people. They may not control what we teach, but it seems they control a lot of how we teach it.
Q/C: I have a lot of concerns. When does Angi want our feedback by?
Q/C: I can get back with you on specifics. She just made a point to make sure that we sure that everyone knew to give feedback.
Discussion continued. The closing statement was that on this topic it seems some real faculty discussion is needed.
Mark added that an initiative called Fostering Student Success is coming from G.A. and was passed at GA at the Board of Governors (BOG) meeting. This will be a topic for APRC and Mark has a meeting scheduled to talk with David Hudson about it. It has the guise of efficiency serving the students. There are some things that basically will force the system to clarify, and in some places converge, policy related to academic standing and academic progress. One of the general things is they want the policy that drives students who receive financial aid, about 70% of our student body, and academic policies of students unrelated to financial aid to be similar. This will need to go through Senate as the topic of academic standing is a Senate issue.
There is also a Faculty Workload Resolution that passed BOG. This is more just documenting what we do, with no mandates involved.
Q/C: Are we going to see this Faculty Workload thing?
A: It just got passed at the January meeting, but the gist of it is that weve got to document our faculty workload in a way that they say to. Its not asking for a shift in workload. The document is fairly sophisticated talking about some of the nuances of faculty and that it is best understood at the department level. It is more of a documentation thing.
Q/C: It would be great to see it because weve talked about it so much before at Senate. If somebody has developed a good matrix to capture workload, it would be great to see.
A: I can send a link, but if you look under the link of the BOG under meeting materials. (It is Appendix K).
This concluded the Provost Report.
Faculty Senate Chair Report/Mary Jean Herzog, Chair
The chairs report was posted.
Mary Jean reminded everyone of the Faculty Caucus and encouraged everyone to attend and to encourage others to attend.
The meeting was adjourned.
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