ࡱ>  bjbj 4w+'''8_\T'GT%%%=B%%!!!F%%!!!J&ip%pi 'Z*lB֧0GTlzpp\*q6!!G :  MINUTES February 20, 2013 3:00 -5:00 p.m. ADMINISTRATIVE PROCEDURES________________________________________________ ROLL CALL Present: Andrew Adams, David Belcher, Angi Brenton, Chris Cooper, Yang Fan, Patricia Foley, George Ford, Katy Ginanni, Mary Jean Herzog, Christopher Hoyt, David Hudson, Leroy Kauffman, Mark Lord, Erin McNelis, Malcolm Powell, Kathy Starr, Wes Stone, Vicki Szabo, Erin Tapley, Ben Tholkes, Cheryl Waters-Tormey Members with Proxies: Cheryl Daly, Rebecca Lasher, Elizabeth McRae, Justin Menikelli, Steve Miller, Leigh Odom, Members Absent: Lisa Bloom, Shawn Collins Recorder: Ann Green APPROVAL OF THE MINUTES____________________________________________________ Approval of the Minutes Motion: The minutes of the Faculty Senate meeting of January 24, 2013 were approved as presented. EXTERNAL REPORTS____________________________________________________________ Chancellors Update/David Belcher: Dr. Belchers written report to Faculty Senate was distributed to campus via email and the full report is attached as Attachment 1. Dr. Belcher shared Provost Brentons recent discouraging health news and diagnosis of pancreatic cancer. Dr. Brenton also talked about her diagnosis and that she will be leading a battle against the cancer in the upcoming months. She stressed that the plans for this year at ĢƵwill not come to a halt. Dr. Belcher also reiterated that we have a lot of momentum going and a lot of that is because of Dr. Brenton who has led the university in very strategic directions and we will continue to follow that course. He added that ĢƵ is Dr. Brentons family. We will support her and her immediate family in anyway we can through the challenges that may lie ahead. SGA/Dylan Dunford: A radio resolution has gone through and the radio station will be switching to more modern hits. Dylan reported that we are within 4 schools in North Carolina to not have extended library hours. The SGA revised a proposed resolution to propose extending the library hours with the expectation that the library will work out the exact hours. A blue light bill has also been proposed for better lighting on the streets; specific sites named were Forest Hills Road behind the football stadium and next to Central Dorm. Also part of the resolution is that trees be cut back to allow for better lighting and that call boxes be serviced. SGA is also proposing a mass email bill so that SGA can better communicate with students and hopefully increase involvement and awareness among students. Ryan Hermance, SGA Vice President, added that two things are coming out of the Service Corp. The Service Corp adopted a highway section on the back side of campus and held a cleanup day last Saturday. They are also working with the Center for Service Learning for creating a new academic program that involves service learning. There will be further details at a later date. Dylan added that traffic tickets have gone down and that SGA has been putting out weekly videos with student updates. Tonight, the SGA is hosting the movie Lincoln and afterwards will hold a discussion on the Civil War and politics. Dylan finished by expressing support to Dr. Brenton on behalf of SGA. Staff Senate/Robin Hitch: Staff senate is beginning their election process. The email for nominations will go out this week. Members are working on the master planning and email task force. They have talked to the Faculty Senate chair about ombudsman and have a resolution that has passed about security and safety on campus. The Staff Scholarship is available until March 1st for SPA non faculty and EPA staff. The annual Staff Senate Yard Sale will be March 23rd. They are collecting any items except clothes. The money goes to the Staff Scholarship. A Staff Service date is also being discussed. Mary Jean added that she had talked with Staff Senate about the ombudsman position and they are considering a resolution in favor of having an ombudsman. Mary Jean will be talking with the Provost and Chancellor about what the Faculty Senates next steps might be. A previous resolution has already passed through Faculty Senate. COUNCIL REPORTS________________________________________________________________________ Academic Policy and Review Council (APRC)/David Hudson, Chair: There were no curriculum items requiring action from the Senate this month. However, the new courses that were put forth for redesign of the education doctorate came up for discussion with APRC. Kathleen Jorissen is on hand to answer any questions at todays meeting. David explained the program format is non-traditional and at one time they thought there wasnt a dissertation included in the program, but that was clarified later and there is a dissertation. Kathleen explained that ĢƵhas had an EdD in Ed Leadership since the 1990s. The program has been redesigned recently with a committee across the College of Education and Allied Professions from each of the 2 depts. and the new school to redesign the program. Kathleen explained ĢƵis not unusual in re-designing the EdD or PhD education programs. About half of these programs nationwide are being re-designed. Kathleen summarized facets of the program and its proposed changes and shared the fact sheet of the program. Q: Staffing for the six additional courses, is that from existing staff? A: We have had two distinguished professor position approved. One with expertise in community college and policy leadership and the other in technology. They may teach in this program and in other programs as well Q: With the research project, how is that going to be funded? Are they receiving graduate assistantshipsin your analogy, the academic professor doing research with the PhD in some medical field, they would have a grant to support that. Are the students still paying tuition credits or A: The students in this program are practioners so they will be working full time which is why the delivery system is one week a month and the rest online. Its a residential program, but the face to face will be one long weekend a month and the rest online. They wont be full time students and they probably wont be eligible for assistantships(discussion about laboratories of practice). Q: So they are paying tuition in order to get those credits and basically making everything happen within their workplace? A: Yes. Q: Could you talk about the two distinguished professor positions. Where they are coming from? A: I dont know the logisticsone was the John Bardo Distinguished Professor the other one is John LeBaron. Provost Brenton added that the community college one has been approved for a couple of years; there was an unsuccessful search last year. They are searching again this year. The other one the endowment just got funded fully this year Kathleen added that one of the things they have been asked is if they have enough students. She explained they have way more demand for this program than there are seats. As demand increases they will probably need more resources, but as they have taken this program out to superintendents and community college leaders, the response has been overwhelmingly positive. They feel this is a program that will meet the expectations of the community constituents for preparing leaders who really can deliver what needs to be delivered in K-12 through community colleges. Q: What is the size of the cohort? A: The first cohort will be about 15; it could be 16 or as high as 20. We can teach that size, the problem comes in when trying to advise dissertations Discussion continued. David added that there is an initiative that has come out of the Board of Governors called Fostering Student Success. It is currently in the pipeline. They have identified areas that we need to meet criteria that are similar to federal financial aid standards. A gap analysis has been done to identify the key areas where we need to address current policies and such things as academic standing, withdrawals and course repeats, etc. David said right now they have identified areas where we need to look at our policies and we are establishing a task force that will include the provost office and Associate Provost, Mark Lord, will head the task force. A few members from APRC will represent two of the colleges. The Senate Planning Team thought that each one of the colleges should have representation. Erin McNelis and Chris will be on the task force. Angi gave some additional background by adding that there was a task force put together by GA last year that produced a report called Academics First. It was approved by the BOG in a recent action and the report was full of best practices for deterring where students get into problems and best practices that can keep them on course toward earning their degrees. Some things a lot is based on time to degree. The longer a student takes to complete their degree the more chance there is for something to happen. They found with withdrawals that students with a high number of withdrawals tend not to do well. They recommend that there be a limit on the number of withdrawals a student is allowed. We dont currently have a policy like that. Another is how many times a student can retake a course to replace their grade. The gap analysis is where we have gaps in relation to the Academics First recommendations. Representatives are needed from each college for the Fostering Student Success taskforce: CEAP: Lisa Bloom will find a representative Kimmel: Wes Stone will find a representative COB: Kadie Otto will be the representative HHS: David Hudson will find a representative FPA: Erin Tapley will find a representative A&S: Erin McNelis and Christopher Hoyt are representatives An invitation to have a representative on the task force will be extended to the Honors College. The timeframe is by the end of the fall to allow for updating of policies in university publications. Other key people will be pulled in to the task force for advising, such as the Registrar or others as needed for discussing and ensuring functionality of policies. Collegial Review Council (CRC)/Vicki Szabo, Chair: No report. Faculty Affairs Council (FAC)/Christopher Cooper, Chair Chris presented a resolution to rescind a previous resolution requesting the posting of university budgets. The resolution was initially passed a couple of years ago where the FS requested the total university budget from all sources be made available and the CFO to come to the Faculty Affairs meeting and report back to the Faculty Senate. In actuality, these things have not happened. In addition, the budget process has become much more open and the Faculty Affairs Council unanimously voted to rescind the earlier resolution. Vote on Resolution rescinding Previous Resolution Requesting Posting of University Budgets Yes: Unanimous No: 0 Abstentions: 0 The motion passes. Kadie Otto was on hand to discuss a Statement of Principles for Athletics at WCU. This was discussed within the Faculty Affairs Council and is a second draft of the statement. Kadie explained that this came about through a colleague at UNC-Chapel Hill. President Tom Ross called on all members of the university system to reflect on athletics and its importance in the university setting. The statement basically is that the faculty is committed to athletics and wishes to ensure that it is done in a way that is educationally responsible, etc. Kadie explained that something similar but much more extensive went through the UNC-Chapel Hill faculty. Q: you worked this over with someone at Chapel Hill? A: Yes. Q: Did they have very similar language, identical language? A from Kadie: No, not identical. Similar. They did encourage this to go across the country. If anyone reads the newspaper, weve had issues with the value of the academy versus sports programs. This comes to us in a different context because I dont perceive Western having the same problems as those I look into with my research. But its okay that were taking proactive steps; we dont need to have those problems. Angi Brenton commented that in the wake of the scandal at Chapel Hill and one that took place several years ago at NC State, there have been whole series of changes that athletic programs have been asked to make just this year. We went through an extensive study of procedures; some examples are pulling advising out of athletics to be part of academic advising. Tutors are now through WaLC instead of through the athletic dept. weve committed to doing analysis each year of registration records to see if there is sequestering of athletes in certain courses or independent studies to forestall the kind of problems that happen at Chapel Hill. A lot of procedures across the whole system are being tightened upĢƵhas had a very clean recordwhen you look at the comparison of retention rates with athletes to our regular students, they outperform our regular students. Angi closed by saying we have a good record; but she thinks this is a good idea too. In the last paragraph of the statement, in the second sentence it was discussed and agreed to add in accordance with the values of the academy to clarify. Q: Can we just say fielding teams or athletic teams rather than competitive teams? Competitive sounds like you are expected to be competitive to win and thats not the point. It could be a team that never wins; but participation in athletics is useful for all those things are up there. A: I agree with you, except we do have research to suggest that when your team loses, you most likely will struggle to build community and cohesion Q: I agree. So, if we have made that next stepdoes that mean that what if the team is not very successful for a long period of time? Is there something implied here? A: Yes, these is a little something implied because Tom Ross, as far as I know in reading the UNC Task Force on Athletics and direction on ĢƵs athletics, my understanding is there has kind of been a charge to improve the athletics program at Western. For the reason that hopefully it will develop alumni, some giving, some scholarships and so on. So, I am writing it in that spirit Q: Ok. I would agree with that sentence as you explain it. Its not just having athletics, but having competitiveness Discussion continued and the agreement was to leave the sentence as is. It was brought to attention that this is in the 2020 Plan under Goal 2.3 Initiative, 2.3.1 Build and Sustain a High Quality Athletics Program that excites and instills pride Vote on Statement of Principles for Athletics at WCU Yes: Unanimous No: 0 Abstentions: 0 The motion passes. Chris reported that they are still working on the Bookstore initiative and that the Bookstore (Jeff Bewsey) asked if they could get the bookstore task force back up and running. The FAC thought the makeup of the task force should be a faculty member predominately in Cullowhee, a faculty member from off campus (i.e. Biltmore Park), 1 predominately distance, 1 representative from the library, 1 student from SGA, 1 departmental support associate, and Jeff and Pam from the Bookstore. Chris added that will be looking at some of the processes from the bookstore that perhaps arent working very efficiently. The bookstore has been moving under the student affairs division. Chris added this is not an attack on the bookstore; that the folks at the bookstore do a really good job. This is about some of the issues that faculty see about getting books for the students. Rules Committee/Erin McNelis, Chair The committee met in early February during the week of voting. The recommended changes to the Faculty Constitution did pass and there is to be a chair, chair elect and past chair in Faculty Senate. The past chair has a term of one year. The biggest key piece is that vacancy clauses were added. In the event of a vacancy, in each of the leadership positions. If a vacancy in chair; then the chair elect steps in for that year and then also continues on for the next year of what would have been the chairs first term if there had been no vacancy. If vacancy in the chair elect position, there are two scenarios; if vacancy in fall, Senate will have an emergency election to elect a new chair elect. If vacancy occurs in the spring, the position will be vacant for the remainder of the spring and will be filled with the next election. The Faculty Senate Planning Team will determine how the duties of the chair elect are distributed if the position is vacant. If the past chair position is vacated; it will go to the Planning Team to select from a set of previous chairs or senators who have served more than 2 years, in case the pool of past chairs is small. Lastly, if the secretary position is vacated. It is similar to chair elect. If vacated in the fall, an emergency election will be held. In the spring, they will divide the duties until the next election. In addition, one of the Planning Team members, not also council chair, must step into the secretarys duties. Erin explained the majority of these changes came from other institutions and the Rules Committee came up with the idea of how to handle the vacated positions depending on what semester they were vacated. Also added to the changes is that the past chair becomes the parliamentarian of the Senate. Changes to the By-laws of the Faculty were nominal according to Erin. The by-laws of the Faculty Senate defined senate leadership as the general faculty officers. In the future, that will be four officers (chair, chair elect, past chair and secretary. They also in the past felt by planning team that the chair had too many commitments to carry out and those should be divvied up as they arent typically in the Handbook. These changes put them in the Handbook as a default distribution of duties across the senate leadership. A fair bit, but not all, of the chairs duties were placed elsewhere, but it was left up to the Senate Planning Team to be able to make changes as needed except for those things set in the Faculty Constitution. This is the first reading of these proposed changes. There will be a second reading and vote in March. OTHER REPORTS________________________________________________________________________ Old Business: None. New Business: None. SENATE REPORTS________________________________________________________________________ Administrative Report/ Provost/Angi Brenton The Provost Report was posted on Sharepoint and Angi briefly commented on the items from the report. Academic Partnerships not much has changed since the last meeting. We havent totally shut the door on it, but we are also taking slow due diligence steps. Some of the programs at ĢƵthat may have been interested in working with Academic Partnerships are not feasible for Academic Partnerships because they are too small of a niche market; examples were Entrepreneurship and Project Management. Academic Partnerships felt ĢƵcould be more successful than they could be with these programs. There may still be programs that ĢƵis interested in having them do and that they are also interested in doing. Angi has asked them to identify faculty who have offered programs on campuses they work with and arrange either a video conference or having them come to campus to talk about their experience with the program. Deans Searches Richard Starnes has agreed to be permanent dean of the College of Arts and Sciences. (Applause). Angi felt the search was a competitive, national search and the candidates brought to campus were superb. But, the search committee had gathered input from the college and across campus and the clear preference was for Richard Starnes. Board of Governors approval is pending, but once approved, Richard will be appointed to permanent dean. The College of Health and Human Sciences has been conducting Skype interviews and has chosen three candidates to come to campus. They are meeting tomorrow to coordinate schedules. Search committees are formed for the positions of Assistant or Associate Vice Chancellor for Student Success and Assistant/Associate Vice Chancellor for International and Extended Programs. She anticipates in the next few weeks to form a search committee for an internal campus search for the Dean of the Graduate School and Research. Approval was given at the last Board of Governors meeting for the new Doctorate in Nursing Practice degree which will be beginning in the fall. Budget hearings for academic affairs were completed yesterday. They are using a process where they send out ballots that have all the requested recurring items, and onetime items listed and all members of COD are going to rank order those lists. Then they will look at the priorities that develop from those lists. There will still be discussion and it will be a very participatory process with the ranking helping to develop the priorities. All letters have gone out regarding tenure and promotion and emeritus status. The process went well and the committee did a lot of good work and thoughtful consideration was given to cases. Q/C: Question about the millennial transition committee? If you could tell us who that is and if faculty representation? A: There is. There are faculty from each college on the group. A millennial select committee gave a report to the chancellor last fall recommending not just how we develop the campus here, but also partnerships on education and research more broadly across campus. A Committee has been formed as a short tem committee to help with the transition. The members are Steve Warren, Former BOT chair; Joan MacNeil, current chair of BOT; Jack Sholder, FPA; Darrel Parker (COB) will serve as chair of the group for selection of the first millennial director, Hal Herzog, CEAP; Pat Gardner, Kimmel School; Jay Scifers, CHHS; and Pete Bates, CAS. The title for the position is Millennial Initiatives / Regional Partnerships and Economic Development. Angi explained about the position and that initially the position may be broader and as initiatives are developed may become more specific. Q/C: in your initial letter about the reorganization about the position for International and Extended Programs, you are going to have a search and their level will be? A: Either Assistant or Associate Vice Chancellor. Carol Burton is chairing that search. Q/C: One of the reactions I had to that, I wondered since we are talking about international experiences for students and international relationships for scholarships through faculty that their voice-- where is that being integrated into The reorganization and also the search? A: We had asked the deans for names and tried to intentionally choose people who had already done significant international work or taken students on study abroad opportunities. We also chose people who had worked in online and extended programs. I think the reason we chose to combine them. Right now international programs reports just to me, but theres no seat at the COD. They are not represented at a high level. I think this will give a higher priority to international programs. Discussion about the position continued. Q/C: concern was expressed by looking at the committee members; it seems heavier on the ed outreach side. Is that a signal or am I misreading that? Academic side/academic international experiences are going to be sort of a bigger initiative.? A: thats really good feedback and let me offer that back to Carol (Burton, chair of search committee). It may be that she chooses to add a few more members to the committee to make sure all the interests are accurately represented. Faculty Senate Chair Report/Mary Jean Herzog, Chair The report was submitted and posted on Sharepoint. Q/C: an issue from Faculty Caucus that reiterating that our roles as Faculty Senators, we need to keep the communication lines opens with our colleges. I think most of us probably do, but if there are people within the colleges that need a little more communication you can point them to minutes, you can update them verbally or in department meetings; keep those line open. Mary Jean added that she is going to set up the open senate discussion. The meeting was adjourned. Attachment 1 Faculty Senate Meeting February 20, 2013 Chancellors Report Report from the February Board of Governors Meeting The February Board of Governors meeting was eventful. The Board endorsed the Strategic Directions document after much of discussion. There is a great deal of resonance between this document and Western Carolinas 2020 Vision on a broad brush stroke level; both address such issues of degree attainment, retention, service to the public, etc. While concerns related to implementation details have surfaced in recent months, I am quite confident that President Ross will lead the UNC System in implementing this plan in ways which draw on the innovative thinking of the faculty and staff who lead the Systems constituent institutions and which underscore the authority of the faculty in determining curricular directions. The Board also passed the tuition and fee requests of the constituent institutions. You may recall that in Spring 2012, the Board passed tuition proposals for both 2012-2013 and 2013-2014. Thus, our tuition request for next year had already been approved. We asked for a very modest total increase in fees. These were approved. Of particular note for ĢƵwas the approval of the new Doctor of Nursing Practice degree, a joint degree to be offered by ĢƵin consortium with UNC Charlotte. I salute our colleagues from the School of Nursing and the College of Health and Human Sciences for 9 years of work to make this proposal a reality. Grand Opening of the Health and Human Sciences Building As you are aware, we will host official ceremonies next week in celebration of the Health and Human Sciences Building. On Wednesday evening, we are hosting a sneak peak event for medical professionals from the western part of the state to introduce them to this remarkable facility which represents great partnership potential in the pursuit of quality health care in Western North Carolina. The official dedication of the building will take place on Thursday at 10 a.m. I am delighted that President Ross will be present to join in this occasion. I am also pleased that he has agreed to stay into the early afternoon to visit with Western Carolinas Board of Trustees as they begin their quarterly meeting. Our Board begins each of its quarterly meetings with a session designed to help its members gain more in-depth understanding about our university. I anticipate that this forum will provide opportunity for good dialogue about the strategic directions of the university system and Westerns own trajectory within that context. I have specifically invited the chair and vice chair of both the Faculty Senate and the Staff Senate to attend this meeting. While the meeting really is the Board of Trustees meeting, I know that it will be of great benefit to our leadership to be present to hear this conversation. Organizational Structure Review You received an email from me last week detailing the second set of decisions made as a result of recommendations from the Organizational Structure Review Task Force. I am very grateful to the membership of that task force who worked tirelessly and courageously to make recommendations which have led to structural shifts which will ensure a more efficient and effective university. Implementation of the decisions will take time, and there will be additional movements at more localized levels as implementation processes bring further clarity. Let me reiterate a paragraph which I included in my communication to campus last Friday. The Organizational Structure Review Task Force identified one additional area which is in need of serious review but for which a workable solution is not yet apparent. That area is camps and conferences, an area which could be a significant source of additional revenues for Western Carolina. Our current arrangement, however, is not characterized by the kind of integrated coordination necessary to maximize this opportunity. Later this spring, I will appoint a task force charged with finding a solution to this specific problem. Finally, the task force, in the course of their exploration last fall, identified a number of processes on our campus which need to be revisited, modified, and streamlined. The list includes processes in such topic areas as student worker employment, financial aid, departmental authority for making minor org and budget adjustments in Banner without having to fill out forms for finance and HR, timely budget posting on Banner, etc. I plan to work with the members of the Executive Council to identify in each division priorities from among the long list and to formulate plans to address the process concerns. Budget Issues The states budget process begins with the submission of the Governors budget which will be submitted in mid-March. I urge you to stay attuned to news from Raleigh which will certainly have an impact on Western Carolina and its own budget. The campus-based budget hearing process is in full swing. In preparation for the process this year, we have tried to provide the Chancellors Leadership Group with budget information and analysis as context for the upcoming discussions. Within the next few days, I will be forwarding to the campus community the link to the fantastic Budget 101 program which Laura Cruz and her Coulter Faculty Commons team have put together. This tutorial provides a jargon-free approach to understanding how the budget is put together. I urge you to spend some time with this site. Provost Angi Brenton As you may by now have heard, Provost Brenton has recently received some discouraging news related to her health. Allow me to share two thoughts with you. First, ĢƵ is Angis family, and we will support her and her immediate family in every way possible as they face the challenges ahead. She is an extraordinary addition to the life of our university, and we will be an extraordinary presence in hers. Second, Western Carolina will continue to move forward with the agenda we have set for ourselves. Angi has led us in determining a strategic course of action, and we will follow that course. This is a challenging time. We will face it together with courage and with compassion. 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