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MINUTES
September 24, 2008, 3:00p.m. -5:00 p.m.
ADMINISTRATIVE PROCEDURES
ROLL CALL
PresentLydia Aydlett, Mary Kay Bauer, Richard Beam, Wayne Billon, Ted Coyle, Terry Folger, Elizabeth Heffelfinger, Gary Jones, Frank Lockwood, Ron Mau, Erin McNelis, Sharon Metcalfe, Sean OConnell, Philip Sanger, Krista Schmidt, Lori Seischab, Austin Spencer, Jack Summers, Michael Thomas, Cheryl Waters-Tormey, Laura WrightMembers with Proxies:Jamie Davis, Steven Ha, Jack Sholder, Barbara St. JohnMembers absentPatricia Bailey, John Bardo, Don Connelly, Eleanor Hilty, Marylou MatoushRecorderNancy Carden
APPROVAL OF THE MINUTES
Motion:Two sets of minutes were presented today: a nearly verbatim set of minutes as well as an abbreviated version. A motion to adopt the summarized version of minutes as the standard official minutes, with the detailed tapes serving as a reference when conflicts arise. Minutes will be a little more elaborated than the current abbreviated minutes. Motion passed unanimously.
Motion to accept minutes as distributed passed unanimously.
Council Reports:
APRC/Ted CoyleMeeting was devoted to a discussion coming out of the Arts and Sciences Curriculum Committee about streamlining dual degree requirements. We developed a resolution to allow students to get 2 degrees in 4 years rather than 5 years. This is important because you cant get a double major unless its the same degree, i.e., example, you cant get a double major unless they are both B.A.s, or B.S.s, or whatever it is.
In History and other programs, they might need to have an education degree as well as a B.A. in History, so they can teach and go to Graduate School. Since its not possible to get a double major in two degrees, a dual degree seems to be a good option.
Comment: This seems to be mixed throughout our sister institutions.
Comment: Doesnt seem many students can do this in 120 hours, but if they can and satisfy all requirements.
Comment: You can use general electives to be applied toward another degree.
Comment: This particular discussion does talk about a student who wants to pursue two bachelor degrees simultaneously. They have to secure the approval of appropriate departments and colleges through which degrees are offered. This has to be secured no later than the junior year.
This doesnt apply to someone who completes a degree and graduates, and then comes back for a second degree.
Comment: A reason to not support this is growing up you learned that it took four years of college to get a degree. You dont go to college to get two degrees; you go to five years of college to get two degrees. Now were saying you can go to college to get two degrees in four years.
Comment: In the UNC system only, UNC Wilmington has an easy (flexible) approach that states you can get two degrees in four years plus two classes afterwards for 128 hours.
If our proposal passes, we are going to say you can get two degrees in four years for 120 hours.
Comment: Cant believe many students will be able to do this.
Call for a secret ballot vote.
This is a motion to accept the modification of the ĢƵregulation on Dual Degrees. This motion will allow students to work toward two bachelors degrees simultaneously, provided prior approval is granted through the departments and colleges through which the degrees are offered.
Motion passed. 21 yes, 2 no.
Collegial Review/Mary Kay BauerMet with two issues brought forward:
Tenure clock was tabled.
4.0 Section of the Faculty Handbook
Beth the changes presented today are reflective of the Board of Governors changes to the Code. Rich Kucharski was charged to take the changes and incorporate changes of the CODE into our 4.0 document. You already have most of the changes except the ones being presented now. We have to comply with the Board of Governors changes.
Other changes are a point of clarification.
4.03changes have to do with adding the words or above when referring to faculty classification.
Question: Is lecturer an or above instructor?
Beth: I believe lecturer = instructor (full time faculty members). Our nomenclature puts lecturer < instructor, but for purposes of this document, its class instructor includes lecturer.
Comment: The operative phrase here is full time appointments!
Question: Does a lecturer have a one year contract?
Beth: There is an approval process for some multi year contracts and its based upon the recommendations from the college, so its not automatic that all fixed term instructors or faculty members are one year. It is unless theres a petition to make them multi year.
Question: If youre a lecturer, is there a policy about giving them notice of non reappointment?
Beth: According to GA, the term instructor includes who we call lecturer and maybe there needs to be a point of clarification. Ill get clarification as to whether it includes lecturer or not.
For purposes of this policy, instructors and lecturers are treated synonymously. Class instructor includes lecturers and instructors.
Term adjunct used to mean someone who was affiliated but not paid, and part time was considered the term for someone who was paid. The new nomenclature states part time faculty are considered adjunct and they do get paid.
4.05 Annual Faculty Evaluations
Documents dont have to come to the Provost (which is the current practice)
4.07B-When Tenure & Promotion Dossiers are due to the department.
The review days (tenure and promotion) are carried over in the Christmas holiday in the review process, and when you count these days, it cant be any days that a student is not in attendance. September 26th is when these are turned in. We want to move these back to the 10th working day of September.
Comments: Objections to deadlines at the beginning of the semester.
Amendment: Make it the 20th working dayrather than the 10th working day of September. Suggest department head and committee days go down. Propose to cut 2 days from the committee; 1 day from the department head; 2 days from the college curriculum committee; 1 day from the dean; and 4 days from the University level.
Beth: Every possible effort will be made to make everything work within the time frame.
Dean Ford: Proposed a change to the Department Head, w/department and the dean. Arts and Sciences has made these changes to the document.
Comment: Concerned we dont come to an agreement as to what a department really is. Not all colleges have discipline based departments; e.g., 5 disciplines in one department (we are really talking about colleges structures.)
Dean Ford: Suggested that disciplinary/interdisciplinary groups have their own Collegial Review Document (CRD) to discuss with their department and college. There are disciplines within the College of Arts and Sciences that have their own CRD, across multi departments.
AFE-TPR statement
In #3, what does written description mean?
Beth: some sort of comment on the candidates progress toward tenure and reappointment, etc. Also want feedback from beyond the department- more than just the vote yea or nay; AFE is just from the department.
AFE feedback varies from department to department; some only from department head, some from department head and committee, etc. Again, this gives us more information from more people.
We are trying to re-create the AA-12 to be more informative to the faculty.
The Board of Governors changes are really date changes and timely notice.
General Administration expects our decision sometime this semester, so we have time.
A motion is made and seconded to table this item until further clarification is received. Motion passed unanimously.
ACTION ITEM:Beth to get clarification on whether lecturer means instructor and clarification in terminology of adjunct.Faculty Affairs/Philip SangerPolicy on Course Management System
This policy will allow instructors to use other course management systems besides WebCat (there would be a process to follow to use other networked teaching technologies)
Comment: Weve been told to stress to students that theyre to use their Catamount email, but WebCat has its own private email system. This seems inconsistent with what ĢƵhas been endorsing.
Anna-experimentation led to interesting things (e.g., Second Life and virtual reality); email-opinion: she teaches online and doesnt want her course email mixed in with catamount email and getting lost.
Bil: Catamount email may warrant further discussion but should be a separate issue; WebCAT is not an email system per se, but private messaging communication; 100% security is impossible; ordinary email is hackable, but email within a course is less hackable, less interesting for people to try to hack;
Asking us to endorse a set of procedures that go beyond WebCAT in order to respond to new procedures
Came out of learning management system task force
Contract with Blackboard Vista for 3 years now
Attempt to offer some functional consistency to faculty and students
We have other password protected systems that people can use (iTunes U, etc.)
Bil-email question:
--not meant to be an email, but a conversation between faculty and students
Question: Is this a policy/procedure the senate needs to approve?
Answer: Yes.
Question: New tools- can it be new to me rather than brand new? Part #2. Make course --- course (s).
Question: Not going to be allowed to use MyCats course tool features?
Answer: They will.
The motion was made and seconded to approve the process for faculty use of networked teaching technologies beyond WebCat and WCU-supported tools. Voice vote. Passed unanimously.
Validation Plan
Adopts a sampling procedure, those will get additional questions on their SAI; trying to determine sensitivity of tool, size of biases; to help faculty interpret results; trying to quantify the size of these boxes
A living document, a first go, see how it goes; will be re-evaluated
Intent to adopt sampling process for this semester.
Lydia wants to thank the Task Force in putting this together. This is very helpful to have.
Question: How does this dovetail with open ended questions?
Motion was made and seconded to approve the SAI Validation Plan Proposal. No discussion. Voice vote: passed unanimously.
Survey Wording
Some quotations duplicated-same question in 2 different levels. This is really a clean-up.
Motion was made and seconded to approve the removal of duplication on the SAI forms. Discussion. (Question about highlighted section). Voice vote. Passed unanimously.
Eval Dates
Will try to have a proposal next time to try to standardize course evaluation dates; thats where were going.
Want for a normal course. Course evals can hopefully be done the 3rd to last week of class and the 2nd to last week of class.
Response to Open Ended Questions
Faculty Senate was deeply disturbed and this goes beyond best practices. The senate remains opposed; requests the University administration to reconsider their position, and to provide evidence based justification by 10/23/08.
Motion was made to approve the Faculty Resolution on the Policy on Access of Open Ended Questions, requesting University Administration to reconsider its position and to provide an evidence-based justification for this policy to the Faculty Senate by the October 23rd Faculty Senate meeting. Voted by secret ballot. 22 yes, 1 no. and 1 abstention. Motion passed.
Faculty Caucus
Discussion about how to make the caucus more effective for mainly non-tenured faculty.
Make faculty aware
List topics for discussionfaculty need to have some feelings on these issues
Encourage faculty that issues can be made known anonymously
OLD BUSINESS
Sean OConnell
Rules CommitteeNext month we will have some slight changes to the Constitution due to college structuring. The committee consists of Cheryl Waters-Tormey, Michael Thomas, Jack Sholder, Don Connelly, Richard Beam, Sean OConnell, and Erin McNelis.Richard BeamThe voter clickers have been ordered.
NEW BUSINESS
CurriculumNone of the curriculum items for review required a senate vote.
REPORTS AND UPDATES
Beth Tyson LofquistUNC Tomorrow Phase II is doing program review on low productivity programs
GA submitted a list which must be reviewed very carefully
Melissa Wargo is working with the deans and is meeting with them this Friday.
These will probably go through APRCdegree programs will be cut and its a very serious situation
Deans have a list of these programs
Decisions are very fast
Programs that graduate 10 or less are on the chopping block
Early impressionCIP Code will be used as opposed to concentrations in determining how programs are defined (whose numbers are looked at)
The program review has to be done by December 1st. This is being mandated through the UNC Tomorrow process. The program review must parallel with the mission of the University and the UNC-Tomorrow focus.
Meeting adjourned at 5:00 p.m.
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