ࡱ> [ Cbjbj .ΐΐ;     V#####OVQVQVQVQVQVQVVXZVQV(((QV##fV( ##OV(OVR:=#Ȣ 2;;V|V0V;N[2*N[<==N[=Xt\QVQV\V((((N[ :  MINUTES November 19, 2008, 3:00p.m. -5:00 p.m. ADMINISTRATIVE PROCEDURES ROLL CALL PresentLydia Aydlett, John Bardo, Mary Kay Bauer, Richard Beam, Wayne Billon, Terry Folger, Steven Ha, Elizabeth Heffelfinger, Eleanor Hilty, Gary Jones, Frank Lockwood, Marylou Matoush, Ron Mau, Erin McNelis, Sean OConnell, Philip Sanger, Krista Schmidt, Lori Seischab, Austin Spencer, Barbara St. John, Jack Summers, Michael Thomas, Cheryl Waters-Tormey, Laura WrightMembers with Proxies:Ted Coyle, Jamie Davis, Sharon Metcalfe, Jack Sholder Members absentPatricia Bailey, Don ConnellyRecorderNancy Carden  APPROVAL OF THE MINUTES Motion:Passed without amendments.  CHANCELLORS REMARKS Chancellor BardoThe biggest issue that we are working on right now is the budget. We have managed without too much disruption to handle the call back for this year. What we are working on now is a general philosophy on how to deal with long term budget cuts. Given the state of the economy, North Carolina will have significant budget issues next year and we dont know what Governor Purdue will project. So I am asking VCs and the Provost to prepare for up to a 7% cut. We are not planning on an across the board cut We are starting to engage in a conversation about philosophy of cuts. We began this in 2001. What can we actually do and how do we move forward in a way that stays the most true to the universitys mission and direction? These are types of questions that we are asking up front to figure out what sense of direction the University needs to take. Nothing will happen before the legislative section makes a decision. Some areas will benefit by reorganization by increasing effectiveness and efficiency. These are things that we will start working through. I will be happy to answer any questions. COMMENT: Any word on the Health Science building? That building is fine. Fund raising is not a source of revenue for an operating budget. It will help with scholarships, professorships and buildings. Council Reports: APRC/Ted CoyleTed is not present The first thing we need to deal with is curriculum. There are numerous program changes in the file on the curriculum folder for us to consider. We do have a new program proposal in cultural based native health program that will require a vote. Any discussion? Hearing none those are approved. Motion to approve cultural based native health program. Unanimous vote. COMMENT: Can someone graduate with one degree and come back without a set number of hours? COMMENT: If they met the requirements and as long as they have already completed at least 25% of the degree at our institution. They have to be enrolled the semester that the graduate with that degree. Collegial Review/Mary Kay BauerThe collegial review committee has not met between this meeting and the last one. The resolution was drafted by Richard Beam. Richard: Conversations that I had with the Provost and Mary Kay. I drafted this resolution that is before us. There are 2 questions involved in this issue. One being the specific form process. That can be dealt with locally. The greater question is inserting language into section 4 (Tenure and Promotion Document). That requires the Board of Trustees and Board of Governors approval. 4.07 section A.3.E.6 and 4.08.C and 4.08 G need to be amended. Motion to adopt resolution with amendments to sections 4.07 A.3.E.6. The sentence should read: Probationary period may be extended by the Provost through the University process establishing consultation with and endorsed by the faculty senate and approved by the Chancellor. Same language will be inserted in 4.08.C. and 4.08G. This was an attempt to establish the authority to create a process through this resolution. COMMENT: Consider adjusting this once that process is created to be exactly clear. COMMENT: This 4.0 document has to be approved by Board of Governors for approval. Thats always the issue that you deal with. We will figure that out. We are developing an APR that we will get out to you soon. COMMENT: Why is childbirth is specified? COMMENT: I think that childbirth and adoption is an automatic extension. COMMENT: Some documents are spelled out, others arent. COMMENT: Credit ĢƵand Policy 89. ĢƵPolicy went down the line and amended in 2003 COMMENT: Smooth skids at all to reference according to established ĢƵPolicy and University code, is that phrase in here? COMMENT: We dont want to use established procedures for applying or approving Policy 89. We want to look at it in terms of reasons covered in Policy 89, that wouldnt mess it up. COMMENT: Maybe we have said all we need to say and we can move forward. COMMENT: Im not sure reference to the Code matters. COMMENT: The Resolution and the form should have the same language so that fostering and adoption should be in both places. COMMENT: There are additional reasons that might affect this kind of decision but arent health related. Called question: Voted by voting clickers 25 yes (0 no) unanimous COMMENT: Should we incorporate these changes in the 4.0 document and make it one routing form? COMMENT: I think so. COMMENT: In the 4.0 handout the reference to the Boyer model is not as strong as it should be. We have drafted slightly different language emphasizing the Boyer model. COMMENT: Each college has a group of institutions they call peer institutions. Is a peer group determined at the college or University level? Dr. Carter: A friendly suggestion is that we could reflect what actually goes on our campus and modify the statement by eliminating the reference to peers. Expectations of scholarly activity will be specified by the department in their CRD documents approved by the Dean and Provost. COMMENT: Should we leave it as written? COMMENT: I suggest to delete it COMMENT: Who determines peer? COMMENT: Our peer institution might not accept us if members of our faculty were to leave as scholars if we get too far away. I think there is reason to include peers at some level. It doesnt give you freedom to explore the territory. COMMENT: Everyones department is different. COMMENT: Arent we talking about disciplinary related peers? COMMENT: Standards vary substantially across campus. Dr. Carter: This may be much to do about nothing (William Shakespeare) because the collegial review document defines scholarship and it goes through a rigorous review. Every 5 years it goes through the program review process by external reviewers to the campus. There are a number of safeguards here. We dont have to worry about the issue of disciplinary. If you look at the very first sentence under scholarship, faculty should demonstrate that they are currently scholarly in their disciplines. We need to look at the whole document as well as the process. Realistically it really doesnt matter if we take it out or leave it in. It would be helpful for future generations to have a statement stating expectations for scholarship shall be defined by the department in the collegial review document which requires approval by the Dean and Provost. COMMENT: Departments are extremely collegial in preparing our document. We worked out a compromise. COMMENT: First time that we have gotten comments back since I have been here. COMMENT: I would like to propose an amendment in guidelines in AFE/TPR: Expectations for scholarship shall be defined by the department in the collegial review document that requires approval of the Dean and Provost. You can keep peer in but it basically puts the department in the center of defining how thats interpreted. Section 4.04 C.2: friendly amendment voter clickers: 18 for yes, 2 abstain, 2 invalid Course Evaluation Phil We are in the process of discussing a more standardized approach to the timing of when course evaluation occurs. At the next faculty senate meeting we will have a resolution proposed standardization. We allow faculty to receive a notice of the response rates. We approved this on a temporary basis.  OLD BUSINESS RichardWe had a discussion on the resolution that gave domestic partners access to the facilities. The Chancellor has signed off approving that recommendation. Ive reminded him by giving him a copy. It will be taken to Administration /Finance for implementation. COMMENT: The new routing form will help that. Hopefully that will be implemented soon.  NEW BUSINESS By Laws/ Rules Committee (and Program Review Discussion)Constitution-Rules Committee: Motion to accept changes to constitution as presented to FS on 10-23-08 agenda. Voter clickers- 22 for yes 1 invalid COMMENT: Is there any desire from the Senate to formally provide feedback on the UNC Tomorrow Phase II low productivity Program Review? COMMENT: Can anyone speak to the bachelor of speech and theatre arts and whether that recommendation was well received by the college Deans? Kyle: I dont believe that the college wanted the review to go beyond the college. As we talked about the situation a compromise was for Robert Kehrberg to bring another proposal back to the Council of Deans by December 15. It certainly wasnt a renaming it was the direction they were going, COMMENT: Currently our BA degree goes back to having been authorized when we were a combined department literally of speech and theatre arts; after the departmental name changed to CTA new degrees were developed specifically in communications. Although the degree still reads speech and theatre arts the only concentration left in it is theatre. Now that department has been split. The department was proposing was a restructure of the degree but it was initially addressed as a name change. COMMENT: What is the process of reevaluating all residential master programs that will be done by December 2009? Kyle: This process hasnt been discussed but the graduate council would be the primary vehicle for review. The normal process will follow that. We have a number of masters programs at the residential level that are under-resourced and consequently under-enrolled. Dont think of it as simply as enrichment to eliminate programs, its a problem solving exercise to try to make the residential masters programs healthy. COMMENT: A lot of concern is based on numbers, meet needs but low enrolled, fall back on goals to meet UNCT initiative. Kyle: Just because a program is low enrolled doesnt necessarily mean we eliminate the program and isnt valued by the University. We may have to have fewer master programs on campus. That would be a tough choice but we could take resources and put them into resources for master programs that we decide to be the cornerstone of the institution. Departments will have the opportunity to be creative when dealing with this issue. COMMENT: Is there still a freeze on new programs at GA level? Kyle: Yes Motion to accept these recommendations and program review process as presented; clicker vote: 17 yes, 3 no, 3 abstain (Proposed Changes to By-Laws ) Sean: By laws; basically we just changed thing as we did in the faculty constitution to reflect the new college structure. The only substantial change is 5.3.2. Members of the faculty hearing committee also served on the departmental TPR committee, so they got a second voice on rejecting tenure and reappointment. That shouldnt be allowed to happen so we reflected this in the incentive. COMMENT: On section 5 on Faculty Hearing Committees, do associate deans need to be included? COMMENT: Anyone who serves in an administrative function is considered an administrator. COMMENT: In section 4.3.2.3 what is the difference in grievance filed or a grievances procedure is pending? What does this mean? How do you know its pending? COMMENT: The language is hard to understand but the intent is if you have a grievance proceeding in process and you employment is terminated, the process stops. COMMENT: If its pending the committee has already made a decision and submitted to the administration and the administration hasnt responded. Thats what I think. If you file then you are in the process. Motion to send back to rules committee to consult with legal counsel and Kyle Carter. Richard- I would like to inform everyone that there is a new proposed University policy 104 that deals directly with gifts to the University that might affect curriculum or other academic issues. Its not perfect but better to have a policy to deal with things like this. I encourage you to look at it. If you have comments please submit them through the process. Motion to recess to next meeting. Strategic Plan COMMENT: There should be a discussion at the department level before discussion at the Senate. Phil: Who has had input up to this point? Kyle: This is another UNC Tomorrow activity. They are supposed to undergo a mission review. We have known this since August. The Strategic Planning committee has been tweaking documents to better reflect what the current focus on engagement is. Ideally should be taken to departments (deadline of December 15th overflow December 3rd). Motion to table to the strategic plan document to the December 3 overflow date, Voice vote: unanimous COMMENT: The Provost is holding an open forum at the UC November 24th at 2:30 specifically addressing issues on strategic plan. COMMENT: We took the campus document 2006 and incorporated the branding stuff and UNC Tomorrows Strategic Plan. If you look at page 2 on the 2006 document the description is the same as the old mission statement. We have been crafting a new vision statement but the concepts arent new. The core values come from some of the old statements. We welcome any discussion on that. On goals, directs and initiatives-this is UNC-Tomorrow this is what the system has adopted. We have essentially adopted the strategic directions of UNC Tom and indicated how we could respond in terms of our direction. The only one that is not from UNC Tomorrow is Strategic Plan 8. We felt like we needed to have something that would catch other types of initiatives that we need to do on campus that we are struggling with. COMMENT: Usually we benefit from discussion, departments, groups, and senate. We go a lot farther by responding as a group than individually. Motion to discuss Strategic Planning at the overflow meeting. Kyle: There isnt any intention to take out economic development. We have been trying to come up with a concise mission statement that focuses more on individual faculty and students as opposed to a broader thinking of what the University should be. I like the mission statement personally; aspiring to be a national model of an engaged University. There is nothing now in the mission statement about engagement. There hasnt been a unanimous endorsement of the economic development role of the University. There will be tweaking of the mission statement. I dont know that we will change our strategic direction since weve been given that We can definitely talk about the goals the initiatives underneath. 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