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MINUTES
February 25, 2010, 3:00 -5:00 p.m.
ADMINISTRATIVE PROCEDURES________________________________________________
ROLL CALL
Present:
John Bardo, Mary Kay Bauer, Richard Beam, Wayne Billon, David Claxton, Beverly Collins, Steven Ha, John Hodges, Rebecca Lasher, Frank Lockwood, Ron Mau, David McCord, Erin McNelis, Elizabeth McRae, Jane Perlmutter, Philip Sanger, Barbara St. John, Jack Summers, Vicki Szabo, Michael Thomas
Members with Proxies:
Kyle Carter, Heidi Buchanan, Chris Cooper, Terre Folger, Christopher Hoyt, David Hudson, Sean OConnell, Chuck Tucker, Cheryl Waters-Tormey, Laura Wright
Members absent:
Jack Sholder, Eleanor Hilty,
Recorder:
Ann Green
APPROVAL OF THE MINUTES____________________________________________________
Motion:
The Minutes of the Faculty Senate Meetings of January 27 and February 3 were approved as submitted.
EXTERNAL REPORTS____________________________________________________________
Report from Chancellor John Bardo:
Western has been added to Cooperation for National Community Services Honor Role with distinction for our service learning program for the second year in a row. This is definitely an exciting statement about whats happening at ĢƵ and the work that people are doing here. Since we last meet you probably all received copies of the LA Times article followed by the AP release of the author Gordon Gee talking about Ohio State University and the need to change tenure at Ohio State to be more like Western Carolina and Portland State. This is nice that people are actually taking notice.
Nothing new for the search for the new president, dont believe rumors, there will be a search. The Insider reported that the Governor is very concerned about the collections and that is remaining an issue, she announced yesterday, her intent to eliminate redundant activities of the state. We dont know what that means. It should not affect the University directly. We were told to prepare for up to a 5% budget cut, we have done so. I will tell you that there was a 5% hold back and we treated it as if it could be permanent and we treated it as a cut instead of just grabbing money where we could. If in fact, the budget cuts next year are at the level anticipated, we dont expect any lay-offs, unless higher or requested by government. If it is less than we are holding back, we can put the money back in the main task has to be to preserve as many people as we can and we feel that we have done that at this time. We dont believe that the cut is permanent, nor will it be as large as were holding back so we think that there will be some flexibility but until we get into April, we dont know that. The month of April will determine what the budget will look like more so than anything.
I know some of you have interest in the international studies program; this will come up in the board meeting in April for approval. I also know that there is interest in a Doctoral program for Physical Therapy it is still working its way through the process. Those are the general issues of which I am aware, Ill be happy to answer any questions you may have.
Comment: Im a little concerned and a little curious, when I checked earlier today, it looks like admissions are running a little behind from last year.
Chancellor: There are actually two things going on with Admissions, one is that we are raising standards again and as a result of that a lot of people we would have admitted last year we are making them retake the SAT and those numbers have just come in. Secondly, DPI changed its schedule and as a result of that, grades and SAT scores are just now coming in from DPI so we anticipate 300-500 decisions in the next week. Because we are raising standards, we really havent pushed the low-end students to make deposits, so if youre tracking on Deposits, youll see that they are falling a little bit behind. We will start calling the general student next week and weve been putting a lot more effort on getting the higher end student. Our SATs are up and our GPAs are up and were looking to try to hold as much of that as we can. Because were so dependent on DPI, in terms of when they do things, youll see that the number, as they shift their timing from year to year, will fluctuate.
Faculty Assembly/David Claxton and Beverly Collins:
Report from David Claxton: We havent been down to Chapel Hill or had a meeting since our last Faculty Senate meeting. We did collect some things from you because we were asked to collect some stories about the effect of the economy on the university system and Beverly served as the contact for that. She has sent the report down and she can give you a brief summary.
Report from Beverly Collins: We were asked to collect two pieces of information. One was stories from students about how the economy is affecting their ability to go to school. We collected two stories and we are looking for more stories to submit. If you have any students that would be a good fit for this project, have these students send their stories to me and I will send them on to Faculty Assembly. The second thing that we were asked to collect was information on ĢƵfaculty and student research or activities that would benefit North Carolina broadly and especially education in North Carolina. We have collected several of those and the information that we have collected ranges from ĢƵstudents going out into the schools and helping in that way, some grants that have been written to facilitate these activities or to help education in other ways. Also research generally on environmental issues and issues that relate to the economy of Western North Carolina. We actually collected 6 or more different stories related to that. If you have information related to either of these topics, send that to me and I will send it on to Faculty Assembly.
Comment from Richard Beam: Part of what the Assembly is trying to do with these student stories is gather ammunition in support of the alternative tuition situation. At the moment, legislature has adopted an 8% or $200 (whichever is smaller) mandatory tuition increase but they have included in that, that they will keep the money. The money will go to the general funds and not to the individual university. GA and Faculty Assembly and the board of Governors, we have proposed a smaller cap but with the proviso that locally raised tuition increases would stay on campus and at least 50% of that would have to go to financial aid. We are hoping that we can get legislature to adopt that which basically is changing the law that they proposed.
Comment from John Bardo: Our proposal was 6.5% and half of which has to be used for need-based financial aid, thats a mandate in the system and the other half cannot be used for raises so we asked that it be used for the QEP.
SGA/Josh Cotton:
Im __ Robinson, the Faculty Senator, recently weve been working on two things in regards to service learning. In the next couple of weeks, were implementing a new position on the Senate, a Service Learning Senator. Weve been working on getting a survey out to all the students in hopes of getting some legislation passed to help advising on campus and weve also been working very hard in the past month on smoking legislation. Weve already sponsored one forum and we are hosting another one March 17th at 5:30 and we would really like to pass some legislation on smoking by the end of March.
Comment: Whats the issue on Advising that you are trying to address?
Several students have come to us with issues. We talked with David Goss last week and discussed some of the issues students and faculty alike have been having on campus. Once we get the survey of all the students, we would like to put the information. Mr. Goss here has the faculty committee.
Comment from David Goss: It is a university wide committee that has faculty and administrative office representation. Our first meeting should be scheduled within the next 2 weeks.
Comment from SGA Representative _ Robinson: Once we have the survey results I would like to collaborate with them and hopefully make some improvements to the advising.
Comment: You are going to survey the students?
Comment: Yes.
Comment: Why dont you survey the faculty?
Comment: We can do that as well.
Staff Senate/Brenda Holcombe:
No report
Presentation from Shawna Hipps on Relay for Life:
Im with Relay for Life and Im our City Chair. Im passing around a faculty staff packet. This year, we are trying to get more faculty and staff involved because in the past there has been maybe one teacher that has gotten their classes to participate in Relay and we would really like your support in our efforts to fight cancer. One way you can help is purchase a luminary for anybody you know who has cancer or has passed away due to cancer. And you can create a team. Right now we have the Office of Admissions that has a team and they are super excited about doing it. They are trying to sell medallions to put around their office. It doesnt take much to do it. The Police Dept is trying to get on board with helping. We eventually would just like any and all support that you are able to give and this goes along with Service Learning that you are able to incorporate into your classrooms All the money that is raised goes back to the State of North Carolina. One hundred percent of it goes to NC and toward research and funding scholarship recipients.
The amount raised last year was $26,991 and this year the goal is $28,000.
Discussion continued and Shawna closed by saying any and all support is wonderful.
COUNCIL REPORTS________________________________________________________________________
Academic Policy and Review Council/Wayne Billon:
Curriculum changes have been posted on the H drive for review. It has been brought to our attention that perhaps not everyone realizes that Erin posts these on the H drive so that you can review these before you come to the meeting and if you see something that you have a question about then you can bring it up to talk about it. But there have been no questions.
Richard Beam: Are there any curriculum items that anyone would like to bring forward for specific discussion? They have all been approved by the various sub groupingsthere are none that require specific action.
Comment: One thing that X brought up that it might be good to have people aware of. Beth, we talked about the 50% rule. You know that better than I do, but apparently thats an issue around many of our programs.
Beth Lofquist: Especially when it comes to transfer credit, the 50% rule that half of the course work has to be 300 and 400 level and when you have a lot of transfer work coming into the major where most of your 300 and 400 level courses are then those courses transfer in as 100 & 200 level not 300 & 400 level. We have to be very careful. Thats becoming a SACS is now on that issue, its being raised on campuses because their cramping down on that. We have some articulations with some of the community colleges that are really like a 3 + 1 and were revisiting those and there has to be a real justification and SACS is okay as long as you justify if well. If youre getting questioned, we already had one in the last couple of weeks and we had to ask for justification from that department in order to get that approved finally. Just be aware of that issue.
Comment: One question about that: Is it a requirement of the program or a requirement of the students transcripts?
Beth Lofquist: Its a requirement of the program; those are program requirements. Whenever you develop a program you must insure
Comment: So, what SACS accreditors will be looking at is the definition of the program, not students transcripts.
Beth Lofquist: If we have any 3+1 articulations they look at those and if its happening that were not gettingthats my understanding.
Comment from John Bardo: And they do randomly check transcripts.
Comment: A few students and you waive it for a reason that is okay, but if its a part of your articulation that this is up front and center, this is the way it happens. That is something that we really have to justify. We have to be very careful about designing it that way. For example, CJ just re-did their whole articulation because of this issue.
Comment from John Bardo: In a number of states, community colleges are moving to the 4-year level and SACS got very nervous about that transition being done informally. If it was going to happen it needed to be done formally and it needed review and so they have clamped down on this largely because of the political world in which we live.
Comment: I think its fair to say that the historical approach or the historical assumption is that most transfers would happen by the end of the 2nd year and that most of what would be transferred was primarily general education/liberal studies kinds of things so that the bulk of the major would be on the 4 year communities and now that is changing.
Comment: That is true. Thats trueNot necessarily true with the AAS degree. In ours, we let the community college transfer a 200 level course, they can also transfer a 300 level course but we make sure we have enough hours in addition.
Comment from Richard Beam: Ok, hearing no discussion of the curriculum changes we will assume those have been approved.
CURRICULUM VOTE:
The vote was conducted and passed.
Wayne Billon: APRC approved the suggested language change on the Academic Action Appeal Procedure. This was suggested to us through the legal office and was just a re-wording that was not quite clearyou received the changes by email. It is not a huge change, but it is an important change.
Comment from Beth Lofquist: The issue was that a student has 35 calendar days to appeal a grade once it was received. But when is received? When its posted, when they happen to check six months later, or what? So this is to clean up that language so its when its due or that action was posted; they have 35 days from that point.
Motion to adopt was made and there was no discussion.
VOTE ON ACADEMIC ACTION APPEAL PROCEDURE:
A voice vote was conducted and the vote passed.
The next topic is not a resolution, it is just for information. We are looking at the revised process for 2+2 and Articulation Agreements. The changes are being made, what office it will come out of.
Comment from Beth Lofquist: The reason this has come about. What has happened in the past is that Articulation Agreements have been housed in Admissions for the most part. And, Admissions they were housed there so they could recruit with these Articulation Agreements. But, as you can imagine, Admission Counselors are not knowledgeable about exact requirements or when programs changeWhat is happening is some of these have been developed and it comes time for the signing; it comes across our desks and the Provost and I check curriculum and its incorrect. Its not Admissions fault-changes were made and they are not aware of it. What we are trying to do is clean up that process and we are also trying to have a way to check resources. Do we have resources to have this Articulation Agreement? And, thats a Council of Deans question and you will see it goes before the Council of Deans for an Intent to Plan up front so that a decision can be madediscussion continued.
Comment: I think we need to make it clear that the Council of Deans are not reviewing the curriculum. Its not clear in this. Clearing it remains with the COD to worry about resources, but I would like to make that clear that the COD need to do that. Steps 6, 7 & 8 I would like, once the COD looks at it and we move ahead because we have resources, then the dean in the college says, yes we can move ahead because the curriculum is right. Theres no room in this thing for running it by the curriculum? Run it by our Faculty Senate at all?
Comment from Beth Lofquist: Well, the curriculum has already been approved in the program. This would just be the Articulation of the curriculum and the departments know better how to articulate the major. Liberal Studies knows how to articulate for Liberal Studies. And so, that would be the plan
That once the plan is written, the department articulates what counts in the community college for the major because they are the ones who are going to know.
Comment: Ok, one of the vagaries in doing these agreements is we have the whole list of equivalent courses in substituting courses. Is that not a curriculum item?
Beth Lofquist: Well, thats the department decision. No one is going to argue. Larry loves it when a department says this course counts for this in the major. Larry goes by the department in that. Liberal Studies is already articulated with the community college system so we dont have to ask on that except when we are changing the LS program we have to make sure we articulate that.
Comment: Except when the AAS, the AA and AS degree automatically, all the courses a student takes for those degrees are automatically transferred to us. If you have an AAS degree from a junior college we get to pick and choose from those they are not automatically transferred.
Comment: But we still have a course to course articulation.
Comment: Right, theres a chart. I know that some of the community college students are taking an AA or AS degree because they are afraid of not having the courses transfer and thats not doing the student any favor.
Beth Lofquist: And thats a valid concern.
John Bardo: Many AAS degrees were intended to be terminal. They were never really designed to be a 4 year knock off. Whats ending up happening, like Entrepreneurship is that has turned into a degree that has a 4 year relationship where a degree in HVAC would not. Where the AAS would articulate is only really a few areas that it does, Criminal Justice being one.
Comment: So, I am thinking at the end after where youve got the dean that when it comes back from your office. It seems to me that we have too many steps and can streamline the process a little.
Beth Lofquist: Well the reason that the dean approves it in Step 6 is that more than likely, Ive had to make changes because there are prefix changes or whatever, and I just want to make sure that the dean sees the changes.
Comment: Actually if you make changes that should go back to the department
If we could make it a little more specific in here that the COD reviews for having enough resourse, thats a big issueI know you said you would like us to have 900 transfer students here per year because they are well vetted.
John Bardo: Yes, they tend to graduate.
Comment: They tend to graduate so we can spread the cost of having them here which we dont have to do over a lot of freshman.
Is there further discussion?
The next item is an updated for you with information for you to know the University has a credit hour limit as to how many credit hours we should have in a program. There are many programs that are above the limit and there are many reasons why that may be: accreditation purposes. Were looking at that and will be getting some information, looking at what other schools do and how they rule on that. Were starting to look at whether there is something that we should do or should we leave it as it is. We are studying it now.
Comment: What is the limit on a program? I wasnt aware of an internal limit.
Comment: 45
Beth Lofquist: 45 if you have a 2nd major or minor and then its 64 if you do not have a 2nd major or minor.
Comment: So, all together what is the limit?
Beth Lofquist: 120 is the minimum and 128 is the maximum. And, what Jean did in our office and Im sorry, this is Jean Bowen shes a student in our office, shes in elementary education and shes filling in for Ann Green today so we appreciate Jean helping us out. Jean did a query on all the websites of UNC institutions to get the information about what their limits are and we are providing that information to APRC so they can move forward with whatever action they want to take.
Collegial Review Council / Mary Kay Bauer, Chair
No Report
Faculty Affairs Council / Frank Lockwood, Chair
Everybody got the email with the gun free kids, keep the guns off campus. I dont know what action we need to enact state law in NC so there are no guns on campus.
Comment: I think it was discussed at the Planning Team that potential encouragement for the Chancellor to sign what was asked.
Comment: There has been pending legislation in North Carolina. It failed last year. Virginia and Georgia both have pending legislation to allow concealed carry on campuses. There is a movement to have chancellors tell the legislators that we do not want concealed carry.
Comment: Do we need to do a proclamation from the Senate?
Comment: Or the Chancellor to sign.
Comment from John Bardo: I would prefer that you all do this so that I am signing what you ask me to sign.
Next Issue, a resolution has been brought up to establish a memorial dedicated to deceased members of ĢƵFaculty, there is someone here to talk about this.
Comment: Im here to answer any questions, thank you Frank for putting it into the resolution language, there are a lot of emails and concerns that came through, The essence of it is, you have suggested that we form a task force to look into the possibility. That would be a Faculty Affairs Sub-Committee and that is the intention of the proposal.
Comment: The discussion weve had is the consensus is, we have a memorial where we can recognize all deceased faculty.
Comment: It may be contentious due to the possible difficulty of agreeing on the type of memorial, art piece etc.
Comment: If were going to recognize someone, who tells the family? You think this is a simple issue but then we have all these issues come out and questions of how we might do this. We would form TASC force to address and decide on all of these issues.
Comment from John Bardo: This is an interesting opportunity to think about our heritage and the people who have given so much to the University. There are many ways this can be done, one that Ive seen at Wichita State is the Plaza of Heroines which was an honoring of women of the University. There are some interesting ways of doing this that do not require one piece of art that an individual may or may not like. A task force could look at the options and this might be an opportunity for us to truly recognize the heritage of the University, because this has been a long standing institution with a lot of really fine people. I think it is appropriate to have. There are a lot of reasons why this could be a value to the University.
Comment: If we create a memorial place whether on west campus or east campus, If they wanted to, people could plant a tree, as we do for deceased students.
Frank reported that they will do some more work on this.
Comment: The next resolution is a resolution to create a task force to establish matching funds for research funds. For this one, Id like to ask the Senate to approve that we do this. The purpose of this thing is to try to figure out some way that we can create resources to help match in grants.
Comment: Its broader than the funds for matching funds, thats only one component of that. Do we want to change the language of the title? How do you want to change it?
Comment: To establish a policy to share indirect funds from research grants, scratch the matching.
Comment: I thought the tone of the discussion we had last time, it didnt necessarily need to come from indirect funds and there are other grants aside from faculty initiated grants that probably should not be under that rubric. I wanted to establish something for matching funds, thats investing in the junior faculty. The main goal here is a way for junior faculty to raise money so that they can get that first step up on the research ladder.
Comment: Senate doesnt promulgate policy, it recommends policy. I think I understand what you are trying to accomplish and I applaud this, I think its a very positive thing for us to do to really understand, how the pieces fit together. The only thing that I would request is that Rich Kurcharski And Chuck Wooten sit in with this task force simply because, they can tell you the ends and outs of what were dealing with and provide real data.
Comment: Can I ask, last time this came up Scott Higgins said, there was a report on indirect funds, has this been disseminated or has anyone been able to see that?
Comment: I think that would be the first thing this task force would be given
Comment: Later on in this resolution, towards the bottom, they do list the make-up of this task force, 3 members of the faculty, dean of the grad school, vice chancellor of administration and finance, member of the board of trustees finance committee
Comment: Honestly, that is an inappropriate role for a member of the board of trustees and would in fact be moving them to management at a level that is not appropriate. Generally one does not put board members on internal committees.
Comment: if we say included, but not limited to, youre saying youre going to bring money in from this unknown place, Id prefer not to be limited where the task force can look, the task force is going to have to find some funding screen that is acceptable to all parties involved and I dont think it has to be specified in the resolution.
Comment: I dont think that where-as does that, it just states that this is one of the sources.
Comment: Alright
Comment: Im operating under the assumption that these are all viewed as frankly amendments
Comment: I recommend A policy to establish to share
Comment: It doesnt mention how the choice of the members for the task force will be made
Comment: I would think it would be hammered out better prior to coming to the senate
Comment: Is there a desire to table this and send it back to faculty affairs to resolve some of these issues
Comment: What issues need to be resolved?
Comment: How are we going to appoint the faculty members? Others mentioned
Comment: the resolution that establishes this task force probably should address the issue of where these folks come from and what qualifications are involved and so on
Comment: Is Scholarship Council involved in this at all?
Comment: I know Frank said that Scott was on board with this but it doesnt appear to be a direct inclusion. Please identify if thats not the case but I dont see a direct inclusion of Research Council.
Comment: well take it back and maybe well get a member of the research council on there and determine how the faculty members will be decided.
Comment: Can you bring us up to date on the seminars you were going to do?
Comment: Tuesday, March 23rd 3:30 5:00 in Killian 104, the academic forum on the SAIs , its jointly sponsored by the office of the Provost and the Faculty Senate.
Comment: Provost did send out that e-mail reminding everyone about the open-ended discussion.
Comment: We were planning to do two but scheduling the dates was difficult, The Provost wants to be there and the people that need to be involved in it, need to all be there.
Comment: Ill prompt our office to advertise and send out a reminder a week prior.
Comment: On the issue of open-ended questions, the email from Provost clarified that issue but the handbook is vague.
Comment: I think we can let faculty affairs debate that.
Comment: In the faculty handbook, it talks about SAI and does not include the way we treat open-ended questions.
OTHER
REPORTS________________________________________________________________________
Old Business
As most of you are aware we have adopted a series of proposed amendments to the constitution and bylaws of the general faculty, we seemed to hit something of an impasse on the final item, Art. 2 Section 10.2. Since the last meeting of the senate, we have hashed out some new language in an attempt to move beyond the bypass we hit last time. There are lots of compromises and its a little messy, it probably doesnt satisfy anybody completely but thats the nature of compromising. The question is whether or not, the senate wishes to adopt this proposed amendment. The chair will entertain a motion to amend the constitution as proposed.
A motion was made and seconded
Discussion:
Its an important issue, the issue is the general studies oversight committee needs to be representative of the faculty of this university. Where you line up on the basis of what that proportion should be has a lot to do with your philosophy of what universities are all about and there are differences of opinion about that. What this is, represents a number of different points of view about who owns the general studies program and who should be represented on that committees. I think all points of view were represented and the final numbers were an average of that. Nobody was discontent with the final numbers.
Comment: As proposed by the model that the group came up with, the final elected members of the committee would consist of 3 members from arts & sciences, 2 from business, 2 from education and allied professions, 1 from Fine and performing arts, 2 from health and human sciences, and 1 from The Kimmel school. Given a body of 11 elected members and the non-voting members would include the director of advising center, the chair of APRC, and vice-chancellor of under-graduate studies and from library.
Comment: One from library is voting.
Voting: 24 yes 2 Invalid
Amendments Passed.
New Business
Caucus Issues/Erin McNelis:
Caucus turnout was a good bit smaller than in the Fall, I think we had about 6 or 7 people.
There was the concept of wanting faculty to have a right in it, and for it be known that they can appeal a decision from a department head, a dean, or etc. Comment from Richard Beam: You do have that right, theres no question about that. Maybe people dont know it but its there. Comment from Erin McNelis: Perhaps advertisement of that right.
Theres been a request for the Senate to put forth a statement on university citizenship and that might go in conjunction with a guide to committees and service at the University at different levels. Laura Cruz, former secretary, and now Associate Director of the Coulter Faculty Center has already started working on the guide to committees. We have talked and shes going to try and put together something based on one of Richards speeches from before on the importance of faculty service and citizenship for something to go to APRC - a statement that the Senate would like to endorse on the importance or value regarding Faculty Citizenship.
Already in APRC, Wayne Billon has talked to you about the investigation looking into collecting data at the moment. The APRC, the UCC, and the Provost Office are looking into programs that have more credit hours than what the university stipulates but were not talking about cutting any of those out, its just an investigation into what other accredited institutions similar to us do.
Wanting to have a voice in determining whether or not to have a January term, Beth and the Provost have already talked about that some and the inclusion now, of David on the calendar committee as the Faculty Senate member. Comment from Beth Lofquist: We just met last week and there is a worksheet that all of the representatives are doing to determine, what are the positives? What are the issues? And what can we do to address those issues? We will come forward with a comprehensive report. We are also developing a survey for students and for faculty that will be sent out. A very simple 3-5 question survey regarding January term and Im meeting with folks to develop that survey, this week actually. Were moving along.
Faculty involvement in hiring administrative positions that affect the faculty, such as deans, provost, chancellor, that type of level; it was brought up that there would want to be faculty saywhen it came to hiring chancellors for instance, thats university system determined as to who is on hiring committee so we wouldnt have choices. Comment of John Bardo: For any academic administrator or for any major administrative position in the University there would be faculty representation. For example, many of my folks are getting to an age where they can easily retire in the next year. In those cases we would have a search committee and there would be faculty representation on the search committee. If it were a deans level position most of the members on the committee would be faculty. Thats very common here. Comment from Erin McNelis: There was a suggestion from Faculty Caucus to have a faculty senate representation. I believe we were told that it is harder to mandate that then the faculty. Comment: Is there a requirement for a faculty search when bringing a new member into the faculty or can the dean do it?
Comment: It depends on the nature of the appointment if there is an interim appointment, it can be done fairly quickly with minimum process. If a person is to come in on a more permanent basis, there is a requirement of a search for a faculty position. However the search does not require what many times we try to follow we put out a national ad and those kinds of things. It does require a posting on the University web page, but generally, legally if you are going to hire a person into a position, you have to advertise for at least 10 days. This isnt true for emergency hire or temporary hire. Comment: But, it is true for a faculty position?
Dr. Bardo: If Im a faculty member in your department and I get sick and they have to bring somebody in, there is no mandate for a search. But that is a different kind of an appointment, than if one is going to bring replacing someone who is retired. That has to be a search. Thats actually a federal issue, not so much a state issue. We are under the obligation to abide by the Civil Rights Act and the Civil Rights Act requires you if taking federal funds to have an open process. Now, that open process doesnt mean if you have to go and advertise 500 places, but whatever your normal notifications location is; you have to notify, in NC, I believe it is 10 working days. Even if we are going to promote, we go ahead and notify. If it is our intent to promote from within, we go ahead and notify, because who knows, somebody major may walk in the door and that changes your mind of what you do.
Comment from Beth Lofquist: And any exception to that, we have to submit to GA an exception, if we have a tenure track position, not to do a search, if we want to do an emergency hire or whatever, we have to justify it.
Comment from John Bardo: How the search is structured is determined by internal conditions at the University. Different Universities have different rules.
The next issue was regarding distance learning, summer school, and the interaction between the two. Comment of Beth Lofquist: This is something that we are trying to get a grip on and there are a lot of changes being made so therefore, so there is a lot of disarray. Im not making excuses, Im just stating fact, but I understand getting a grip on it. Comment: I think that is one that the Provost spoke and indicated his office is aware of it and that it is definitely something that needed to be fixed and theyre trying to and as it turned out it didnt seem that it was something with a need for a council at this time.
There was a discussion regarding a faculty receiving a raise, when at this point in time raises were not going to be given unless the faculty member could claim they received a better offer at another place. Comment of John Bardo: That is not an internal policy, that is a UNC Policy right now. The Governor has stated that there are no raises for state employees and has made it clear that it includes all state employees. What we can do if we are trying to retain someone, if they have received an offer, we can make a counter-offer but there are even minimal opportunities for that.
Question from Anna McFadden at the Faculty Caucus: Is there anyone having issues or is there anything that she could do to particularly improve the Coulter Faculty Center, but also IT and that they had similar questions as well? Comment: I have a couple questions there. If you are off campus and you try to get help on the weekends; youre teaching distance on weekends and you try to get help you are out of luck. It seems to me that our IT infrastructure is not supporting distance learning on weekends. And the last thing I heard is that there is a thought they are going to move our ability as administrators on our computers so that we cant add software on our computers; taking away administrator rights. Akum Jamir, the manager for CAPS computing, commented on this topic of taking away administrator rights stating that this is not quite the accurate term. They are looking at solutions and trying to determine what the ĢƵDesktop Security Policy should be. There are issues that will determine this such as the business requirements, quality of business. Resources will be a factor and they will be actively engaging faculty to help them understand what the needs of the colleges/departments are. They are making first steps in exploring solutions and will be engaging faculty as things move along. Other comments from Senate Members made it clear that removing the administrative rights during this process is creating difficulties for faculty to perform their teaching and other responsibilities. Comments from John Bardo: Let me take a step back from this issue to address why this is a worry. The State of NC has gone into very heavy audits of IT. We had a bad audit. We had seven findings. Most of those findings were around the level of security that we have based on NC security standards. We have to upgrade security for our system. We have to. The level of security required depends on what you have to get access to and what you can get access to from your computer. I for example cant get access to anything other than email and the library. I purposely set it up that way. I dont need to be in the students database, or in the financial databases. That means I have a different level than if I were the Registrar where I can get into every students record. So, what they are trying to do is manage that within that context of the States audit requirements. At the same time we should not and cannot cut faculty out of the ability to do what they need to do. They are trying to find balance is that issue. If you will take back to Craig, please this is obviously creating an issue. Lets see how we are going to solve the issue. Understand this is not them just deciding we are going to go control this; this is the result of audit findings that we are not in compliance with the state levels of security required. Comment: One of my faculty members had a and they got it cleared up and they moved to 2007, the new stuff and he had some software he was using actively in his courses that he cant get loaded back on because he cant get administrative rights. Hes right in the middle of class and he cant get loaded back on. He cant use it and it is totally screwing up the whole class. Discussion continued with strong concerns expressed about this issue and with having to identify software which is almost impossible. There are software products that will allow this to work from a security standpoint that are being tested and other universities have solved this problem. Chancellor Bardo asked that the IT representatives take this issue back and look at solving it fairly quickly.
Comment: Most of the distance students are doing their work on the weekends and while our IT people here are very helpful and always solve the problem for me very quickly on the weekends the people that we have to send people to dont seem to know what is going on. I know the budget is tight, but I just wanted to say that this is an ongoing thing.
Comment from John Bardo: It is an issue and what Kyle and I have agreed is if there is new money for staff the first priority is IT to try to upgrade the capacities that we have in IT. Craig coming on has allowed us to get our hands on the capacities that we have, what the organization structure is that can work and what is critical of universities of our type and where we have holes and where we are well staffed. As long as Ive been here, I feel like I know where the holes are and where the costs ought to be for us to get better service. The second area that we are deeply concerned about has to do with certain areas of finance were we are so severely understaffed that its affecting our ability to get things done because people get stacked with work that its difficult to get anything done. Those are the two areas of greatest concern, but IT is the first area. Discussion continued.
Comment: The question that comes to my mind is that these policies, this experimentation was plopped in our lap without our discussion, without our involvement and just implemented. Now, I think theres a unclear. My question is how do we get a voice in this before it is dropped on us like a ton of bricks. Question from John Bardo: Is there an advisory committee for IT? Erin McNelis: There is, the Provost and Craig, let me go to the Provost webpage. I think it is there. There has been a move for more faculty representation on it. That came up last Fall and the Senate faculty forum issues. Comment: There has been ongoing at least a student advisory computer committee. I sat on it, but.
Comment from Erin McNelis: The Provost had addressed these issues in the form of email and I sent them out last semester.
A comment was made that suggested using University computers rather than personal computers so you dont have some of the administrative issues and to have reasonable expectations of the IT department.
Beth Lofquist offered to ask Kyle Carter for an update on where we are with this (on the IT Policy Council).
A comment was made about more faculty representation or a way to find out what is going on.
There was the request for clarification of what was going on in the Provost Office regarding restructuring. Erin noted that at that point in time it wasnt certain what was going on with Beth and since then there has been an email. Erin shared that personally she has been very grateful for her expertise and for her getting to stay on. We have been getting more updates, the most recent one being that AJ will be leaving the Provost Office and going to the College of Business in Business Law and Sports Management.
Question is what is the College Model? Comment from John Bardo: When we went to the Provost Model what I was trying to do was designate moving away from the Chancellor signing everything. And as we grow the university, if any of you come from larger universities, you know in end most of what you do every day if anything goes anywhere outside your department, it goes to the dean. I was a faculty member at a university with 900 faculty for 10 years and met the provost once in a formal meeting. Everything you did, went to the dean. What we are attempting to do is prepare the university for a school that could be 18 or 20,000 students down the road. If you are going to be that large you are going to have over 1000 faculty and theres no way a provost can act on 1000 faculty requests, it just isnt reasonable. So what you do is try to decentralize. It isnt taking power away from the provost, its doing things that should be done closer to the action. In the same way, me delegating to the provost isnt taking away my power, it is moving it where the action can be done in a sensible way. Thats what the College Model is; its really all it is, is attempting to move to the college what can best be done there rather than having everything move up the administration.
The computer refresh and in particular that it was done in an odd way whereas previously we had been trying to associate type of computer with type of user, whereas this one was more of a blanket and that was going away from the policy that had been previously established. This was more of a comment than a need for potential follow up again working with IT and Policy Council. There was a question of the Senate budget that had been granted and what has it been used for? Batteries, that have been installed, printing and there was the suggestion of getting a laptop for Senate use as this one is a loaner from the Provost Office.
One other item that was added and put on the agenda previously and that has come up with respect with administrator privileges on computers. That was brought up at the Faculty Senate Planning Team meeting.
This concluded the issues raised at the Faculty Caucus.
Beth Lofquist reported on a few items that Kyle Carter asked her to address to the Senate:
1. Evaluation for the Deans are almost finished revising from last years instrument and hope to have it out to faculty in two weeks. This is the third year and the Provost will be looking at all of these from all of the deans this year. You have the articulation thing and Ive already given you the update on January term.
Educational Outreach It has gone out that the Associate Deans position is being eliminated. Kyle will be sending an update to campus within a week or so about what that is going to look like for next year.
Dr. Bardo: Is everyone aware there are two things going on at once. Were dealing with budget issues, but secondly the President has mandated that everybody minimize middle management and so that has nothing to do with budget. That is a separate question. If we were growing budgets by leaps and bounds this would still be an issue on the table. And no area of the university was exempted from middle management cuts. So that is what we have been doing. Academic Affairs and the note you got from Kyle was the conclusion of that process that we have been going through for a year across the whole university.
The meeting was adjourned.
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