ࡱ> [ ebjbj .ΐΐ9+||8 &POOOOOOORTFOOOpOO47.O' Xg5OO0&P5TdT477&T)7>,$2jOO"p&PT| :  MINUTES April 30, 2009, 3:00p.m. -5:00 p.m. ADMINISTRATIVE PROCEDURES ROLL CALL PresentPatricia Bailey, Richard Beam, Wayne Billon, Kyle Carter, Ted Coyle, Jamie Davis, Eleanor Hilty, Frank Lockwood, Ron Mau, Erin McNelis, Sean OConnell, Krista Schmidt, Jack Sholder, Austin Spencer, Barbara St. John, Jack Summers, Michael Thomas, Laura WrightMembers with Proxies:Lydia Aydlett, Mary Kay Bauer, Terry Folger, Steven Ha, Elizabeth Heffelfinger, Gary Jones, Marylou Matoush, Sharon Metcalfe, Philip Sanger, Lori Seischab, Cheryl Waters-Tormey.Members absentJohn Bardo, Don Connelly RecorderAnn Green APPROVAL OF THE MINUTES Motion:To approve the minutes of April 2, 2009. Laura Wright is listed as present and with proxy. She was not present. It was asked that the name references within the minutes be stricken. A motion was made to adopt the minutes as corrected. The motion was seconded and passed unanimously with no further discussion.  COUNCIL REPORTS Richard Beams commentsNew incoming and outgoing senators are present. Those who are joining us for the first time stand and identify yourself, senators coming in the fall. Introductions: Chuck Tucker - School of Nursing Heath Martin - Library Chris Cooper - Political Science, Arts & Sciences John Hodges - Social work, College of Health & Human Sciences We will probably be less formal and quicker than some of our senate meetings. Things are starting to settle down a bit at the end of the year. Welcome, glad to have you here. The Chancellor is out of town. Dr. Carter may have a couple of things he wants to share. Report from Provost Kyle Carter: You heard the report last week from the Chancellor during the awards ceremony about budgets so I wont go over that unless any of you have questions. I would like to first of all congratulate the faculty for the awards last week. I think we have two people here, Laura, Jamie, anyone else? Comment: Sean Sean, I forgot, sorry Sean. Yes, three of the awards sitting right here speaks well of the representatives of the Senate so, congratulations. I will give you two quick updates that youre probably following: One is the furlough; the other is the swine flu events that we didnt anticipate occurring, just kind of happened. Furlough, first, does affect faculty and is 1/2 percent of your total salary for the year and is anticipated it will come out of the May & June paycheck. Although, if any of you, I assume all of you are getting it spread over 12 months. I think thats how its working. Were still learning about these kinds of things on a day to day basis and Im sure there will be some challenges of the governors proclamation Its a little difficult to give faculty 10 hrs of leave when you dont accrue leave. Were trying to figure out ways that might be accommodated and your own Chair of the Senate, Richard, has come up with one idea which might work. And it may not be the exact day. We do have 76 class days scheduled for the fall and we only need to have 75 so one possibility is to call off class for 1 day. The other bit of news is swine flu. Last night you may have heard the World Health Organization (WHO) raised the threat level to 5 (there are only 6). Folks in the WHO are predicting we will have a pandemic. Whether that occurs or not is obviously up for debate. Our country is not giving quite those kinds of signals that are coming out of the WHO. There are no confirmed cases in NC, regardless of what youve heard. There were some rumors of 4 students from Appalachian State that came back from Mexico that had it. All cases were negative. We have had one person swabbed here on campus; we dont have the results back yet. But, all indications right now is that there are no cases in NC. We do a pandemic flu plan that is in effect. There are multiple levels of alert and were somewhere between level 0 & 1. If we get to higher levels we will obviously let you know and then it means that we will have to do certain kinds of things. Right now there is no reason for us to consider doing anything different than what we are doing. Other than as the President said last night, wash your hands, cover your mouth when you cough. Final exams are ongoing as is commencement. If something dramatic occurred in the state we would take action but right now were going to continue on as normal. Any questions about that or anything else? Comment: We have a number of students who plan to study abroad in Mexico. Is the university going to be making any suggestions or recommendations about not doing that? We havent made that recommendation yet, but we know some institutions have already or are going to cancel those trips. That is a high probability that we would not have those trips but that decision hasnt been made yet. Anything else? No further discussion was had. APRC/Ted Coyle, ChairThe curriculum items were all in the folder, the usual place on the shared drive. It seemed like they went on forever but most of them are routine. Unless someone wants to bring up any of those for discussion or possible action, we can probably assume they are acceptable to the Senate. There are, I believe, four items that do require Senate action. One is a new program proposal. Its a minor in Environmental Health so the chair would be pleased to entertain a motion to approve a minor in Environmental Health as submitted through the curriculum review process. A motion was made and seconded and passed unanimously by voice vote with no further discussion. Theres another new program proposal this is for a Bachelor of Science in Applied Management. Is there a motion to approve? A motion was made and seconded and passed unanimously. The third one is a Special Studies degree program for Travis Avery. Ive looked it over and it seems to make sense to me and certainly all of the department heads and other officials have signed off on it. So the chair will entertain a motion to approve. A motion was made and seconded. Motion passed unanimously. We also have a second Special Studies degree program for Ayers Gresham. If I remember correctly this is a student in Special Studies program within the College of Education and Allied Professions. The student was taken out of school for some military service because of changes in curriculum and so a Special Studies degree program is being developed. So, entertain a motion to approve this program? A motion was made and seconded. Motion passed unanimously. Ill give you one more chance is there any discussion on any of the other curriculum programs? COMMENT: Yes, one I would like to point out in case you didnt have a chance to look at that H drive, the way they work, freshman seminars in there. Are you all familiar with that? Were talking about freshman seminars that have something like 100 students in it. It doesnt fit my idea of what a seminar should be. Response: Its a somewhat novel approach that the Kimmel School has chosen to take.it is a tradition at Western. On the other hand speaking as a faculty member in Fine and Performing Arts we have in essence a not totally dissimilar kind of approach to the new freshman seminar in the FPA area, we have a unclear... Further discussion? (None Received) Then we will say that these have all been approved. Comment: And then one last announcement from the APRC before we move on, which is that Wayne Billon has agreed to serve as the chair of the APRC next year. We appreciate his willingness to serve in that capacity. Response: Yes, by all means. Thank you, Wayne. Collegial Review/Mary Kay BauerThere is no report.Faculty Affairs/ Philip SangerPhil is not here from Faculty Affairs. We finished the course evaluation and a handbook. It is all set to be published. Next fall we are going to work on a piece to go along with it about how to use it. We dont want to get down the road where we just add up all the numbers. This piece will tell you exactly how to use it. The other item from Faculty Affairs is that we are moving along with a patent policy. Jack Summers is heading up our committee. We got the response from the trustees this week they will be here next week, I think .unclearpresent early on in the fall Comment: Rich was very complimentary of the work of the committee, so we didnt change much. He said you did a good job. Comment: Phil had requested a vote on the student evaluations. Response: Ok, this constitutes a committee report so theres no need for a specific vote. Are you all comfortable with a voice vote, otherwise we can use the clicker? Alright I think a voice vote seems to be agreeable. A vote was conducted and the Student Evaluation Manual was adopted unanimously.  OLD BUSINESS Richard BeamIm not aware of any old business on the agendadoes anyone else know of any old business thats still hanging out there? Comment: Werent we supposed to continue back with how were going about doing the special studies task force? I think we can probably say that has been superseded by actions of the Chancellor which in that meeting the other day, the first Ive heard of it to be honest was when he said it the other day, but he has asked Dr. Carter and myself to meet, however long it takes over the summer, to devise a process that would include, I think, a process for developing that initial task force to start the examination of liberal studies/general education question. Personally, I think the Chancellors comments as Ive remember them are fairly clear and fairly rational in that probably what we need to do is develop a process for a task force to look at the whole edition to the whole notion which is pretty much what we talked about last time. And the whole notion of what the general education the liberal means first before we start targeting specific courses or programs. To me makes a great deal of sense to figure out where you want to get and then figure out how youre going to get there. Comment: I would strongly encourage, a substantial number of teaching faculty be put on that task force. Dont make it all administrators. If youre putting together a task force, I dont know if we need a sense of the Faculty Senate or not, but it seems to me we need a substantive faculty presence on that task force. It isnt going to be a particularly credible task force if you stick 4 or 5 administrators on the force and no faculty. Response: What the Chancellors asked us to do. Richard, you might want to send a copy of that speech. Richard: I can do that. And note the pages where he explains it. Richard and I are to go and come up with a process that would involve faculty and others to define what the outcomes of general education should be for the university and Im sure that we would have substantial numbers of faculty on that task force. Once that occurs, then the Chancellor thought that it would be wise for the efforts of the Senate to then take the outcomes as a root break and then compare to a current liberal studies program. If you read his speech hes saying what hes going to do is add a step at the beginning not change what the Senate really wants to do, but lets define what the graduate of ĢƵshould be in terms of general education outcomes and then take those and compare that to liberal studies program to see how it needs to be modified, if it does. Our task is to come up with a little more elaboration of the process that accomplishes that. Comment: I guess I think the Provost knows that while I dont feel hes likely to disagree with me I think that it does need to be a heavily faculty dominated group. As I said in my own speech the other day, we know what we do better than almost anybody else because were out there working with the students on a daily basis. So, there needs to be well I think probably initially that needs to be a relatively small group, it needs to be primarily faculty, and that we should encourage that group to seek very broad ideas from all the constituencies; faculty and students, in terms of developing what it ought to mean to graduate from Western. Comment: Do I understand you going to be developing a process for selecting a task force to define what the objectives should be and there will be a separate task force to decide how to achieve those objectives? How many task forces are there going to be? Is it one task force? Response: Thats kind of what we need to figure out. My thought is there probably needs to be at least two. The initial group to try to determine the outcomes and then another second group with potentially some of the same membership and potentially with different membership to look at what are the intended outcomes and make some comparisons with what is currently going on in Liberal Studies program and study the question do we need to change that and if so, what changes might need to be made. The Chancellors encouraging us when thinking about the outcomes to use the term general education because thats the broad, generic term. Our particular program is called Liberal Studies. Comment: Some of you who have been around a number of years might remember it used to be called General Education. It might be handy if there are substantive changes made to come up with a new name simply for clarity. Thats clearly down the road a good ways. NEW BUSINESS Austin SpencerMoving on to New Business: Austin do you want to take the lead here? Approval of University Advisory Council and Paul A. Reid Committee Election Results: Comment: We had general university wide elections so weve had committees and so on technically some groups, UAC, and Paul A Reid Distinguished Service committee and CONEC are technically appointed by the Senate it seems to those that are on CONEC this year that it made sense to conduct these as university wide elections. What that means is that we as a Senate need to certify these results and officially appoint the membership. So I guess wed like to entertain a motion to accept the results of the faculty election and so that the Senate confirms the results. Comment: I believe on the handout the highest vote getters in all categories are listed in bold certifying those are our Senate appointees to the various bodies. The results of these elections were announced earlier to the general public. A motion was made and seconded with no further discussion and the motion passed. From (Richard Beam): As one of the delegates to the UNC Faculty Assembly I have been asked to introduce a new motion on a resolution to introduce some changes in the Faculty Assembly s charter. Basically this is amending the charter of the assembly much as we amended the constitution and by-laws to essentially in essence to establish a fixed size for the assembly and to develop a process whereby the number of delegates from each constituent institution is determined based on a percent of full time faculty at the institution as a part of the system wide institution as we have done on our own senate. So far the senators are in proportion to colleges based on the percentage of the total faculty on campus that belong to a particular college. I have sent out the draft resolution with the materials before the meeting. I would be happy to entertain a motion to adopt this resolution. A motion was made and seconded. I also attached a rather lengthy document that the assembly sent out to us as background material. I think I am correct in saying what I said it says, is what it says; it just takes more pages to do it. Western, at this point will have no change in our delegation size based on this. As we grow, if we grow, that may change. Voice Vote: Passed unanimously. Well Contact Judith and inform her we have made that change. Sean, you had an update on the Outdoor Lab concept? Theres a handout here its something that started at the APRC last year and has moved at different speeds over the last year, but has taken off at a good velocity now and I just wanted to let people know what was happening. Thanks to the help of the Provost and his office weve got things moving. We have a steering committee thats represented by the folks you see listed here and also by representatives from facilities management. Over the last year we had some meetings just to see if this is feasible within the administration and on campus to use more of the open campus space outside of the buildings. Thats a whole other ball game if you wanted to use space indoors, but could we use space on campus for various kinds of purposes, for growing gardensetc? I think Anthropology is talking about doing other thingsthrowing spears and a variety of things. Weve gotten good buy-in from Chuck Wooten to go ahead and proceed with planning this so we had a meeting last week of the steering committee and what weve come up with is on the back side of the page is a form thats modeled after some intergovernmental agencies specifically Savannah River Ecology Lab down in South Carolina to get a process in place where a faculty member or others could request using a particular space. Really the problem is just knowing what space on campus is available and that includes the main campus as well as what facilities management says is now to be called West Campus. But knowing what spaces are out there for various kinds of purposes and also from their perspective to know what kinds of things we want to do. So theyre really happy to know that we want to use this space. And that we are allowed to use the space for particular kinds of things theyre happy to help us do that. So it really comes down to three kinds of things and its on the sheet. Long term projects such as ground water monitoring wells that Mark Loran and the Biology Dept have set up, Cherokee gardens between Stillwell Building and Natural Sciences Building. If you dont know about that its a really cool place with flowers blooming the whole growing season long. Those are always there, but if faculty are interested in doing medium to short term, temporary kinds of things, maybe just one day, this form would address that issue and basically that you would need the faculty member to send out this form and send it probably to David Butcher. Hes become sort of the lead administrative person on this steering committee and then the steering committee would get together with facilities management have maps and the mission of the university and the strategic plan and campus maps to find out. And the faculty to figure out where to do various things, what kinds of allowances would need to take place. For instance if you needed to set up an instrument in the field somewhere you let them know in the grounds crew know not to mow there and that kind of thing. Comment: Would site specific sculptures or installations fall in this or is it targeted only at scientific? Response: No, that could very well fit. It started as an idea by some scientists, but now it has become more broad. Comment: Once these various outdoor sites are identified, would they go on the R25 usage space so you could book them? Response: I think thats only for buildings, but the idea possibly would be to have a website with a map of campus to identify the areas. Comment: I would like to suggest that that might if youre calling them outdoor labs, and we have designated spaces that are suitable for teaching, it might be simpler to go through the R25 unless theres a need for this additional information. My kids do shooting various places and it would be nice to just say, ok, we want to be here. Comment: R25 can handle any kind of space. So, if you do have a defined outdoor space that you want to schedule and have faculty sign up for it can be entered into R25. Comment: I would make a suggestion about somehow work out a system for signage. I know you guys have for example when the creek was being restored we tried to set up monitoring sites and we had trouble getting those marked because we wanted to come back to the same place each time and we had trouble because they kept getting moved. If its possible that would be great. Response: And theres some potential. That was mentioned ..unclear(recorders notes: in general the language suggested that we try to work up some signage to mark places that are being used by other groups for a purpose). Comment: So this is really intended for a long term specific projects for longer term monitoring, not just for taking a class out because its a nice day? Response: Right, so if its a low level effort, just walk across the street. If its a one day thing, you can get the go ahead to do that. The last thing I would say is we are going to try to do this thing so that you have to think ahead six months if you want the space reserved so facilities management can think about things they need to think about. If youre thinking of something for the fall, Beverly Collins, is the point person. Comment: Thats the lead that facilities management needs? Response: Yes No action needed, this is information only. Next item: From Provost Carter: There has been some confusion that started when Dean Railsback sent out an email 10 or so days ago. The Honors College has been working on developing a specific Honors College curriculum. The memo is a little confusing, it seems to imply this curriculum is fully developed and has gone through the approval process other places it says it hasnt. It hasnt. It is I believe the latest version I sent you all is on their website. All they are doing is soliciting feedback. Brian is going to be continuing to work on this throughout the summer; theres no rush to get comments and feedback to him. I believe he does have plans once this achieves a more final form to submit a specialized curriculum through the usual approval process sometime in the fall, but that is not anything hes requesting people in the Senate to take action on at this point. He simply wanted people to be aware of it. If you can, he would appreciate your taking a look at it. Give your comments, suggestions, and reactions. Comment: A statement was made that Brian has done a good job with no stone left unturneddiscussion focused on what he is doing in touching liberal studies/general education. Response: I will admit, although I havent studied the latest version of what hes developed, it does seem to me that it might be something that the group being put together may want to take a look at as a possible model for the entire campus. Comment: How does this fit in the whole discussion of general education on campus? Response: I generally agree with you from my own point of view, there are at least two interesting and potentially valid sides to the whole question. Personally, I feel a little uncomfortable that there is separate general education curriculum different from another. That bothers me. On the other hand, certainly the model is out there, many institutions that have an Honors Program do have a different curriculum for those students from the general student body. I think a case could be made both ways. My sense is that it probably would be wise to tell Brian what you think. I think there a number of features under the earlier version that I looked at that may very well be applicable to the general campus approach. Theres also some virtue in having a different program for the honor students. Comment: My question was more how does this work in terms of, because one of the points is what was the Western student getting out with in terms of general ed? Is that one of the questions you see the initial task force addressing including the honor students or is the decision already made that they are going to be separate? Response: The decision hasnt been made. The Honors College has to go through the normal process and that will based on the review with the curriculur structures that we have. I am familiar with other program areas, not just honors, with different routes for general education. My daughter took one that was an alternative approach. The outcomes were the same, but the approaches were different. So, different institutions handle it different ways. No decisions have been made. Comment: Did I hear you say that students in the Honors College will have to fulfill at least the same general education requirements as required of all other students? Response: No, you didnt hear me say that. Its possible, if this approach went through the curricular process and its approved, right now the honor students would be required to have 36 hours and so theres an obvious difference there. I think thats one of the beauties of what the Chancellors telling us to do. Go determine the outcomes that you want in your general education requirements and then evaluate your program against those outcomes. So a number of hours may not be as relevant as someone being able to demonstrate that the outcomes have been met. Comment: I dont understand how we can require every student on campus to fulfill a set of specified requirements for a B.S. degree, then say those requirements are not relevant to this specific group of people. Response: Well, if you run to larger universities you will find that the general education requirements are defined by the college so its not something thats unusual. Comment: Then each college can set its own general ed requirements? Response: I didnt say that for Western. We could decide to do that if we wanted to. Im just saying that other institutions have allowed colleges to determine what their general education would be. Probably before we start assessing general education and liberal studies or whatever it would be worth peoples time to jump on the internet and look at other institutions and see whats out there. I think youll be surprised. I think that may be one of the things that the initial task force will want to look at. Is there reason to believe there may be some need for slightly modified outcomes depending on the specific college. There probably are some universally specific things we want all of our students to be able to read and write and hopefully speak reasonably intelligently. Thats probably universal. That doesnt mean there might be some further differentiation from Arts and Sciences, to Kimmel to Business, Fine and Performing Arts. Thats a possibility that needs to be explored. It doesnt mean we would end up that way, it might mean we would end up with a single program for all students that would not include the Honors College. I certainly havent made any decisions on that, I dont think unclear has either. Comment: Before you allow one program to potentially create their own, doesnt there need to be universal statement about liberal studies saying that is allowed? My thought is the Liberal Studies is that this is what all students are to be , correct, as it stands, so if thats the case and somebody develops their own, there are contradictory elements in fact and I think you have to take care of the is it allowed or are we going to endorse before having individuals before you have a program that is an individual program on its own. Response: I think thats a logical way of looking at it. Ill just give you an example of an approach that Im familiar when I was in Missouri we were at a point where there were all sorts of problems of transfer and articulation between us and community colleges and the legislature was just about to prescribe general education or liberal studies and none of us wanted that and so our coordinating board of the state brought all of us together along with community colleges representatives and said you need to come up with a common general education program for the state. Now, that seemed like an unbelievably tough thing to do because Truman State had a 54 hour requirement and they had lots of Math and other kinds of things in it, Power was around 44 hours, University of Missouri was about 35 hours yet they let their colleges determine the general education. So, what we did essentially was follow the model that Minnesota had and they defined outcomes and said these are the outcomes that all institutions we are responsible for (will follow), but you have to develop the course structure that will assure these outcomes and we going to let you determine how many hours for these outcomes. But we all defined a 42 hour block as the general education. If you went and looked at Institution A and Institution B and Institution C all Institutions had a total number the same; they might have 6 hours in Social Sciences and some 9 hours in another and 3 in another, but they all certified they met the objectives. So it can all allow for differentiated kinds of general education even within the university so thats why I think the Chancellors approach to go and define the outcomes first, know what youre talking about and then define the curriculum to meet those outcomes, seems to make a lot of sense. Further discussion continued. Additional New Business was brought up at the end of the meeting during the Chairs report and is inserted here: Report from Jamie Davis: Last year, Sean OConnell and I and Holly Taylor from the Dept. of Community Ethics began some extensive work looking at what our peer institutions had been doing in terms of academic dishonesty and theres been a growing discussion amongst the faculty that we were in massive need of an overhaul of our system to come up with more systematic measures across the University to look at this particular issue and as the Senate moves forward into next year, I wanted to bring that to the table. We have some interesting findings to report. From Provost Carter: I would encourage you or others in the group. I believe that would fall under Academic Policy and Review, so make sure that APRC Committee next year is aware of these concerns and proposals.  REPORTS Administra-tive ReportThe only resolution was on the Liberal Studies Task Force and it was returned, as discussed earlier. Richard-UNC Assembly update for Gary JonesFrom Richard Beam: Gary Jones could not be here today he did email me earlier today and requested that I tell you all that the Faculty Assembly is officially taking note of the complications of the Governors furlough decree and its potential impact on nine month faculty and so on. No formal action has been proposed that Im aware of at least through the Faculty Assembly except Judith will be at the Board of Governors meeting which I think next week and this is likely to come up. I also encountered a rumor that theres the possibility of a class action law suit being filed on behalf of nine month employees because theres a conflict. There is a conflict specifically being that nine month employees have completed their contract and would have to retroactively go back in and change that salary for that contract is a violation of state law. Now, how that conflicts with Governors constitutional authority to do whats necessary to balance the budget, I dont know and I dont want to go to law school to try to find out. I will keep you informed as I hear anything more. Update from Beth Lofquist: I just wanted to report that the procedure you came up with for extending the tenure clock is being utilized. Weve already had our first form that has been submitted to our office so I just wanted to let you know. Comment: We do not know how or whether the furlough does in fact take effect? Response: It does apply; as of the moment the reading is that it does apply to us. There may be further discussion going on in Chapel Hill and Raleigh. There could be legal action involved. As with all final solutions, it could be changed. Stay tuned. Discussion continued. SGA/ Michael FrixenJosh Cotton was announced as the new President for next year.Staff SenateN/AChair Report: Richard BeamAt the meeting I was at this morning the announcement was made that the University had plans on not having August commencements for the indefinite future. We will be only two commencements a yearone in December, and one in May. We will continue to not have summer commencements until at least one, the budget is better and two, theres a greater need New business was introduced at this time and inserted above under New Business above. Announcement about council chairs for next year: APRC to be chaired by Wayne Billon, and CRC by Mary Kay Bauer, but at the moment, we dont yet know who will be chairing the FAC. Good news to close the meeting out. As of the end of the day yesterday, we have something like 1522 deposited tuition freshman and the figure announced this morning is that people who study this stuff a lot; the so called melt which is the loss of people that have paid tuition and then dont show up, is probably in the neighborhood of 5-6 %could be as high as 10% but probably wouldnt exceed that. So depending on what happens today and tomorrow we are clearly in line for a good strong freshman incoming class. A larger number of transfer students have already indicated they would be here greater than in the past. General discussion continued. Thank you to exiting Senators: Arts & Sciences: Ted Coyle, Elizabeth Heffelfinger, Lori Seischab Education & Allied Professions: Lydia Aydlett , Mary Lou Matoush Fine and Performing Arts: Patricia Bailey Health and Human Sciences: Sharon Metcalfe Hunter Library: Krista Schmidt Meeting Adjourned to 5:15 p.m.Respectfully submitted by Ann Green.      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